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Concord Academy

07.0 Boarding Community

Approximately half of Concord Academy students live on campus, in six historic houses located along Main Street. Boarding students come from as far away as Bangkok and as close as Boston. They live together — seniors next to sophomores, freshmen across from juniors — and they study, hang out, and learn from the diversity of perspectives gathered under one roof.

7.01 Bicycles

Students may have bicycles on campus and may store them on the bike porch adjacent to Bradford House during the school year. (Bicycles may not be stored on campus over the summer.) Bicycles must be kept away from driveways, sidewalks, entrance areas, and all campus buildings. All students must wear a helmet on- or off-campus when riding a bicycle or skateboard. If an unlicensed bicycle is stolen, there is little chance of its recovery, therefore, students are encouraged to lock their bikes.

7.02 Boarding Council

Each student house has at least one student head of house, who is elected by the boarding community and represents their house at Boarding Council meetings. The head of house conducts house meetings and assists students and house faculty in the general management of the house. If appropriate, a second head of house may also be elected by the boarding community.

The Boarding Council meets weekly to discuss matters relevant to the boarding community. The council is comprised of the head of boarding students, the vice head of boarding students, student heads of house, the director of residential life, and the dean of students. The council exchanges views on many issues, including changes in boarding regulations and planning house activities. The council meets occasionally with the house faculty, and may make formal recommendations to the house faculty and the director of residential life for their consideration and decision.

7.03 Boarding Schedule — Weekday

7:00 a.m.     Houses open

7:15–8:15 a.m.     Breakfast (Continental breakfast is served until 8:40 a.m.)

8:20 a.m.     Houses close on class days; all boarding students must be out of student houses. House faculty conduct room inspections.

3:10 p.m.     All houses open; common rooms (only) open to CA visitors

3:10–6:45 p.m.     Athletics and activities

5:30–7:00 p.m.     Dinner

7:30 p.m.     Study hall begins, Sunday–Thursday; all guests off campus; day students remaining on campus are under the jurisdiction of boarding rules and must sign in with a                      proctor.

9:30 p.m.     Study hall ends; free time

10:00 p.m.   All boarders in houses; day students off campus, Monday–Thursday

10:30 p.m.   TV turned off. Freshmen and sophomores getting ready for bed

10:45 p.m.   Freshmen and sophomores in their own rooms

                     Juniors and seniors getting ready for bed (and not in other student rooms)

11:00 p.m.   Houses must be quiet

            Lights out for freshmen and sophomores

   Juniors and seniors in their own rooms

11:30 p.m.    Lights out for juniors

12:00 a.m.    Lights out for seniors

 

7.04 Boarding Schedule — Weekend

(Italics indicate Vespers weekend schedule.)

9:00–11:00 a.m.     Continental breakfast

11:00–1:00 p.m.     Brunch

5:30–6:30 p.m.     Dinner; Mandatory house faculty check-in on Saturday for all freshman, sophomores, and juniors not on blue or white slips.

*7:20 p.m.     Sunday return and house check-in

7:30–9:00 p.m.     Sunday study hall

9:30–10:00 p.m.    Sunday house meetings and house jobs completed; regular weeknight lights out schedule

11:00 p.m.     Friday to Saturday house check-in; quiet house. House food on Saturday nights

 

*On a Vespers Weekend, the Sunday schedule is altered as follows:

5:30 p.m.     Sunday return and house check-in

6:00–6:45 p.m.     Vespers formal dinner 

6:45 p.m.     Vespers (approximately three per semester)

 

7.05 Computers

Students are permitted to use personally owned desktop or laptop computers in their rooms.

Wired and wireless access to the school’s network resources is provided in each student’s room but is disabled during lights-out times. Internet access is filtered for certain dangerous or inappropriate content, and network activity may be monitored to assure the appropriate use of personal computers in student rooms.

Students are not permitted to connect to off-campus wireless networks belonging to the town library or the school’s other neighbors, or to any other type of network services (e.g., mobile hotspot services such as Verizon Wireless Mobile Broadband or AT&T BroadbandConnect) because these circumvent the time and content controls in place on the school’s network.

See the Appendices for the school’s Acceptable Use Policy, which includes policies for the use of personally owned computer equipment in student rooms.

7.06 Switch Night

Day students can opt to live for a day or up to a week in one of the student houses, or boarding students may live in a day student’s home. The plan does not need to be reciprocal. This program is not designed for boarding students to live at their own home for a week.

The period of exchange extends from Sunday at 5:00 p.m. until the start of classes on Friday. Day students participating in the exchange must abide by all rules governing boarding life. Permission forms, which must be completed before the exchange begins, are obtained in the Student Life Office.

7.07 Evening Activities

Before and after study hall, the campus is open for activities and special meetings. Students may use the Student Health and Athletic Center (SHAC), the library, lounges, practice rooms, and laundry rooms. Students may walk throughout extended campus but must do so in pairs if traveling at night. Students may use their phones from the end of study hall until lights out time (11:00 p.m. for freshmen and sophomores, 11:30 p.m. for juniors, and midnight for seniors). After that time, all phones must be turned completely off. In the event of an emergency, parents may call the house faculty on duty.

7.08 Fire Procedures and Safety

There are fire sprinklers and heat and smoke detectors in all student houses. These must be kept clear of hanging objects at all times. Students must not hang on or swing from the sprinkler pipes. At the beginning of each school year, house faculty review the fire procedures for each house. Fire drills are conducted by the Town of Concord Fire Department throughout the year, as required by state law. By law, fire escapes may not be used for any reason other than as emergency fire exits.  Smoking of any sort, including the use of vaporizers, e-cigarettes, or the burning of candles, incense or other combustibles of any sort in any school building, is considered a major disciplinary offense and usually results in a semester suspension. Smoking is not permitted by students on the Concord Academy campus or the extended campus, including downtown Concord. Violations of the smoking policy will be dealt with by the Discipline Committee.

For safety, doors to student houses are locked at all times; students must use their identification cards to unlock doors. Students should not use windows or fire exits to enter or exit the house, except in the case of an emergency. At night, each student house is alarmed for added safety. Houses are also equipped with a lock-down reporting mechanism and call button for emergency situations involving an intruder.

7.09  Host Family Program

Boarding students who live at least two hours from campus may request a host family. Host families are usually day families or local boarders who wish to share their home and family experiences with a student. Most boarding students meet their host families at a host family dinner scheduled during the second week of school.

7.10 House Manager and Social Chair

Each student house has at least one house manager, who is typically a sophomore or junior selected by house faculty and the director of residential life. The house manager is responsible for running the house store, assisting in the management of house jobs, and submitting work requests to the Operations Department.  Each student house has between one and two social chairs, who are in charge of planning and implementing house activities throughout the academic year in an effort to further develop the sense of community among the members of the house and the boarding community.  The social chairs are selected by house faculty and the director of residential life. The house manager and the social chair must serve as positive role models, help facilitate social connections within the house, and work to develop an inclusive environment conducive to respect and acceptance of others.

7.11 House Faculty and House Affiliates

Each student house has either three house faculty and one house coverage affiliate or two house faculty and three house coverage affiliates, who supervise all aspects of house life. All house faculty and house coverage affiliates work within the same framework of house rules and regulations.

7.12 Laundry

Students may use the free washers and dryers on campus located in the basements of Wheeler House, Admadjaja House, Hobson House, and Phelps House. For a fee, boarding students may sign up for laundry services through E&R Cleaners. Please see their website for a full list of offerings. There are several dry cleaners within walking distance of the school.

7.13 Mail

Mail can be sent to students at school at the following address:

Concord Academy

166 Main Street

Concord, MA 01742

Student mail is distributed Monday–Friday in the afternoon. Mail packages may be claimed in the package room in Aloian House. The post office is located on Walden Street in downtown Concord (978) 369-3020.

7.14  Room and House Care

Each student is held responsible for school property and its appearance. Consequently, students are required to do “house jobs” three times per week. These chores could be one of the following: vacuuming the common room or halls, tidying up the common room, and emptying the house trash or recycling. House jobs are assigned and supervised by house faculty.

Students are also expected to keep their rooms reasonably neat during the week. Students are expected to vacuum, tidy up (desks, floor, bureaus), make their beds, hang up their clothes and empty their trash and recycling. Nothing may be hung from ceilings over their beds, and sprinkler pipes and smoke detectors must be kept clear at all times.

Per order of the Town of Concord Fire Marshall, no more than 33 percent of room wall space may be covered by posters, pictures, etc. House faculty will inspect rooms each weekday morning. Additionally, house faculty will inspect rooms for damage at the end of each academic year and, if necessary, assess students whose rooms are in disrepair. Students are expected to leave their rooms in the same state as they found them on move-in day. If a room is not returned to its original condition, students will be charged a $250 cleaning fee. If items are missing, students will be billed for the full replacement cost.

7.15 Room Safety

The following items are not allowed in student rooms:

  • Refrigerators (there is at least one refrigerator in each house for students to share);
  • Televisions (there is one in the common room);
  • Electric blankets;
  • Video games and equipment;
  • Irons (there is one in each house);
  • Hot plates, toasters (the school provides a microwave in each house);
  • Heating coils, electric kettles (each house has a water cooler and heater);
  • Halogen lamps, sunlamps, small appliances;
  • Candles, matches, incense, lighters or any incendiary devices;
  • Pets of any kind;
  • Poker chips;
  • Large fabric wall hangings (unless tagged as flame resistant);
  • Posters and decorations that are disrespectful or offensive in any way.

7.16 Music and Musical Instruments

Students who wish to listen to music must use headphones after 7:30 p.m.  Before 7:30 p.m., the volume must be kept at a level that cannot be heard outside a student’s room. Students who practice musical instruments should do so in the practice rooms in the Performing Arts Center (P.A.C.).

7.17 Rooming

Room assignments are made through a lengthy and thoughtful process that involves collecting input from students, house faculty, the director of residential life, and the dean of students. As one of our core beliefs, we feel it is important that all students learn to respect and appreciate one another. Therefore, before allowing room changes, we expect students to work with one another to resolve their differences with the support and guidance of their head of house, house faculty, and director of residential life. Please note that it is not always possible to grant a room change.

7.18 Screen time

At Concord Academy, we strive to help students develop balance across all aspects of their lives.  Included in this balance is their use of non-academic screen time.  Being able to unwind on a screen may be beneficial, whether that be watching a show, gaming, or connecting with a friend on social media.  However, we feel that it is important for students to engage in our strong and vibrant community, as relationships that form face-to-face are an integral part of our shared experience at Concord Academy.  As such, we ask students to limit non-academic screen time to four hours over the weekend and only during the hours of 6:30-7:30 p.m. and 9:30-10:30 p.m. during the week.  

7.19 Summer Storage

The Town of Concord Fire Department prohibits storage in the basement of student houses during the summer. Consequently, the school has contracted with a local franchise of the UPS Store to ship or store student items. The UPS Store is located at 60 Thoreau Street in Concord.

7.2 Telephones

The school encourages communication between students and their families and friends away from campus. It is important that such communication—whether by voice call, text messaging, or another technology— not contravene the expectations of evening study hours or bed time. For that reason, the school prohibits telephone use, text messaging, video calling, etc., during specified hours during the week (e.g., during study hall, during classes, and after lights out). Phones should be turned off during these specified times (i.e., no calling or text messaging). In addition, students should not use their computers or other electronic device to place calls (on Skype, for example) during these specified times. This policy ensures that students can focus on their work and get a reasonable amount of sleep. Students are encouraged to arrange routine times, within the permitted hours, to communicate with their families and friends. Any student who uses the telephone or device during prohibited hours will face disciplinary sanctions that may include the loss of telephone use and/or the confiscation of their cell phone.

The following are considered violations of the school’s phone policy and may constitute a civil or criminal offense:

  • Using another person’s phone or device for the purpose of secretly placing or viewing a call or text;
  • Using someone else’s phone or computer to call, text message, email, etc., without getting explicit prior permission;
  • Using a faculty or staff office telephone to place a long-distance call without explicit approval;
  • Using obscene or offensive language in the outgoing message recorded for a voicemail box;
  • Making false emergency reports to 911, campus security, the Health Center, or faculty and administration offices (e.g., suicide, fire, bombs, etc.);
  • Using an electronic device to harass others (e.g., anonymous calls, repeated unwanted texts, obscene calls, inappropriate postings, etc.).

Students who misuse phones or devices will be held fully accountable and will be subject to the school’s disciplinary code. While it is impossible to delineate all of the inappropriate uses of phones and devices, common sense and respect for the privacy of others are the best guides for avoiding difficulty.

7.21 Weekend Activities

Weekend activities are planned by the Entertainment Committee, or by any other campus group that has a particular interest or event to share. The Entertainment Committee comprises elected class representatives and is coordinated by the dean of students. A schedule of weekend activities is available online on the Concord Academy website.