A student’s failure to abide by the school’s disciplinary procedures and policies will be brought, as appropriate, to the attention of the student’s parents, teachers, advisor, house faculty, the full faculty, the dean of students, the Discipline Committee, the assistant head/academic dean, the dean of faculty, and the head of school.
Cases of academic dishonesty are reported to the Academic Office. The assistant head/academic dean addresses these cases in consultation with the student’s advisor, the head of the department in which the infraction occurred, and the dean of students, who will determine whether a Discipline Committee will convene. If a student has a record of social infractions from the Discipline Committee, that record may be considered in constructing a response to an academic infraction. Any discipline associated with an academic infraction will be considered in cases of future infractions.
Cases involving all other violations of the school’s major rules will be considered by the dean of students, dean of faculty, and assistant head/academic dean who will determine whether a Discipline Committee will convene. Under certain circumstances a case may be handled administratively.
When a Discipline Committee meeting is scheduled, the student involved may be restricted from participating in campus life outside of academic commitments, until the meeting is held. Students may be accompanied to the meeting by one faculty member and one student. The head of school receives recommendations for punishment from the Discipline Committee, whose deliberations are confidential. Violations and consequences are announced to the school when appropriate. Discipline Committee procedures are described in the Appendices of the student handbook. Any questions about these guidelines should be addressed to the assistant head/academic dean, the dean of faculty, or the dean of students.
Students holding or elected to any leadership position at the school should expect to lose their positions if they are found at fault by a Discipline Committee. Students may not run for a new leadership position for 12 school weeks following a Discipline Committee decision.
With common trust as a central tenet of our mission, Concord Academy maintains relationships with colleges and universities based on openness and honesty, a trust relationship that benefits current and future Concord Academy students. Inherent in these relationships is the expectation (also articulated in the Common Application) that when asked, both students and the school will communicate all disciplinary violations, whether related to academic or behavioral misconduct that resulted in suspension or dismissal. Dean's Warnings are not reported to colleges. When prompted for information about their high school disciplinary record, the student must respond honestly, sending the College Counseling Office a short letter explaining the circumstances. One of the school’s college counselors will sign the letter, verifying its content, and send it to colleges. If a college counselor declines to sign a student’s letter, the counselor will communicate directly with colleges about the disciplinary matter.
When a suspension occurs during one’s senior year, students must file a written report with colleges within two weeks of the infraction. Communications with colleges is required regardless of when in the admissions cycle the incident occurs, including after acceptance. The college counselor will check with colleges to confirm that this communication has occurred. If a student is not compliant, they will likely appear before a Discipline Committee for an integrity violation.
Punishment for violations of Concord Academy’s major rules may include the following:
- Tasks that contribute to the community;
- Restrictions from non-academic campus activities; in the case of boarding students, restrictions from off-campus activities as well;
- A Dean’s Warning which is a letter from a dean, to the student, the student's parents/guardian, and involved faculty/staff member(s) which may impose restrictions on the student and will be taken into consideration if they later break a major school rule or continue to behave unsatisfactorily;
- Probation, which is a time during which a student must demonstrate, through appropriate behavior and attitude, a desire to remain a member of the Concord Academy community. Violation of the terms of the probation will render a student at risk for dismissal;
- Suspension from school for a few days, or for one or more semesters — For suspensions of five or fewer days, students must obtain from their teachers a complete list of assignments to be made up, including any additional work designated by a teacher. Any student who is suspended is responsible for making up all quizzes, tests, papers, and projects within a given number of days, normally not to exceed the length of time of the suspension. During a suspension, students lose the privilege of contacting their teachers after initial contact to define expectations. The student’s teachers, in consultation with the student’s advisor, may review their academic progress prior to or upon return to school. For suspensions of a semester or longer, a student must enroll in another school. Upon their return to Concord Academy, the student’s academic placement will be reassessed. In the event that a suspended student is unable to leave campus until the following day, the student will be required to spend the night in the Health Center under the supervision of the nurse on call and at the expense of their parents. On some occasions local day families assist in supervision of suspended students. Students who are unable to or refuse to appear before a Discipline Committee will be placed on indefinite leave until they are able or willing to appear. All policies related to a suspended student as described above will be followed;
- Separation from school for the remainder of the school year — The student may reapply to Concord Academy for another year;
- Expulsion from school — The student may not reapply to Concord Academy for another year.
A student who withdraws prior to discipline, is separated from the school, or is expelled must contact the assistant head/academic dean, the dean of faculty, or the dean of students prior to any campus visits and will not have the privilege of partaking in any school events, either on or off-campus.
Additional responses to violations of school rules may also include required counseling, tutoring, or evaluation of behaviors.
Concord Academy’s disciplinary procedures and policies are subject to review and recommendation by the Discipline Committee and the All-School Council.