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Concord Academy

08.0 Boarding Rules

Concord Academy has rules that are intended to help students stay safe and live well together in the boarding community. Each house on campus has rules and guidelines established and enforced by the student head of house, house faculty, and director of residential life.

Signing out

Concord Academy students will use an online management tool called Boardingware to clarify their whereabouts.

  • Day Pass (formerly known as a white slip) – A student planning to leave the extended campus for a trip that does not include an overnight (this can be between 7 a.m. and nighttime curfew) will fill out a Day Pass request. Any time a student wishes to enter a private home, the pass must be approved by all required parties (including the hosting adult) prior to the student departing campus. The final approval will be made by the CA adult on duty. A Day Pass does not apply if a student is missing a CA commitment.

  • Overnight Pass (formerly known as a blue slip) – A student planning to spend the night off campus must fill out the application for an Overnight Pass and have it approved by all required parties prior to the student departing campus. Approval by the hosting adult is always required. The final approval will be made by the CA adult on duty.  

  • Special Pass  (formerly known as a pink slip or cultural form)– A student requesting a pass that requires them to miss a commitment (class, study hall, sports, etc.) must fill out a Special Pass request. This may apply to a one-time event or events repeated on a weekly basis. The Special Pass must be approved by all required parties prior to the student departing campus. The parent/guardian is required to approve a Special Pass for each request (unless it is a repeated event) since the student will be missing a commitment.

Fire Procedures and Safety

There are fire sprinklers and heat and smoke detectors in all student houses. These must be kept clear of hanging objects at all times. Students must not hang on or swing from the sprinkler pipes. At the beginning of each school year, house faculty review the fire procedures for each house. Fire drills are conducted by the Town of Concord Fire Department throughout the year, as required by state law. By law, fire escapes may not be used for any reason other than as emergency fire exits.  Smoking of any sort, including the use of vaporizers, e-cigarettes, or the burning of candles, incense or other combustibles of any sort in any school building, is considered a major disciplinary offense and usually results in a semester suspension. Smoking is not permitted by students on the Concord Academy campus or the extended campus, including downtown Concord. Violations of the smoking policy will be dealt with by the Discipline Committee.

For safety, doors to student houses are locked at all times; students must use their identification cards to unlock doors. Students should not use windows or fire exits to enter or exit the house, except in the case of an emergency. At night, each student house is alarmed for added safety. Houses are also equipped with a lock-down reporting mechanism and call button for emergency situations involving an intruder.

Boarding Review Committee

A boarding student who demonstrates continued difficulty abiding by rules governing boarding life may face a Boarding Review Committee comprised of the director of residential life, the house faculty, the student head of house, and the student’s advisor. The committee may recommend to the head of school that the student be placed on boarding probation. The committee may also recommend to the head of school that the student not continue to live as a boarding student.