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Concord Academy

Boarding Life and Expectations

Approximately half of Concord Academy students live on campus, in six historic houses located along Main Street. Boarding students come from as far away as Bangkok and as close as Boston. They live together — seniors next to 10th graders, 9th graders across from juniors — and they study, hang out, and learn from the diversity of perspectives gathered under one roof.

 

House Faculty and Affiliates

Each student house has three house faculty and two house coverage affiliates, who work together to supervise community living. Each house has a lead house faculty who is the go to for parent(s)/guardians when concerns/questions arise. If you need to reach the on duty house faculty call the corresponding number for the appropriate house as noted below.

 

On Duty house cell phone numbers

ADMADJAJA 978-831-3889

BRADFORD 978-505-3875

HAINES          978-831-3887

HOBSON       978-831-3886

PHELPS          978-831-3884

WHEELER     978-505-3890

 

Boarding Council

A group of senior boarding students elected by the boarding community, the Boarding Council works within each house and across the campus to foster a sense of well being and community. The Boarding Council is comprised of the head of boarding students, the vice head of boarding students, student heads of house, and the director of residential life. The council exchanges views on many issues, including changes in boarding regulations and planning boarding and house activities.

 

Daily Boarding Schedule — Weekday

7:00 a.m.              Houses open

7:15–8:15 a.m.     Breakfast (Continental breakfast is served until 8:40 a.m.)

8:20 a.m.              Houses close on class days; all boarding students must be out of student

                              houses. House faculty conduct room inspections.

3:10 p.m.              All houses open; common rooms (only) open to CA visitors

3:10–6:15 p.m.     Athletics and activities

5:30–7:00 p.m.     Dinner

7:30 p.m.              Study hall begins Monday-Thursday; all guests off campus; day students remaining on campus must adhere to boarding rules and must sign in with a proctor.

9:30 p.m.              Study hall ends; free time

10:00 p.m.            All boarders in houses; day students off campus, Monday–Thursday

10:30 p.m.            TV turned off. 9th graders and 10th graders getting ready for bed

10:45 p.m.            9th graders and 10th graders in their own rooms

Juniors and seniors getting ready for bed (and not in other student rooms)

11:00 p.m.            Houses must be quiet

                              Lights out for 9th graders and 10th graders

                              Juniors and seniors in their own rooms

11:30 p.m.            Lights out for juniors

12:00 a.m.            Lights out for seniors

 

Daily Boarding Schedule — Weekend

(Italics indicate Community Dinner weekend schedule.)  On long weekends when there are no classes on Monday, we follow Saturday’s schedule on Sunday, and Sunday’s schedule on Monday.

 

Saturday (and the Sunday of a long weekend)

9:00–11:00 a.m.       Continental breakfast

11:00–1:00 p.m.       Brunch

5:30–6:30 p.m.         Dinner; Mandatory house faculty check-in for all 9th graders, 10th graders, and juniors not on day or overnight passes

11:00 p.m.                 Friday and Saturday house check-in; House food on Saturday nights

12:00 p.m.             Lights out time for 9th and 10th graders on Friday and Saturday nights

 

Sunday

9:00–11:00 a.m.       Continental breakfast

11:00–1:00 p.m.       Brunch

1:00- 2:30 p.m.        Sunday afternoon Library study hall.  All 9th and 10th graders on campus must attend this study hall.  

5:30–6:30 p.m.         Dinner

7:00–8:30 p.m.         Sunday Quiet House

8:30 p.m.                   All boarders on passes must return and check in

9:00-10:00 p.m.       Sunday house meetings and house jobs completed

10:30 p.m.                 Houses must be silent

                                   Lights out for 9th graders and 10th graders

                                   Juniors and seniors in their own rooms

11:00 p.m.                 Lights out for juniors and seniors

 

*On a Community Dinner weekend, the Sunday schedule is altered as follows:

5:30 p.m.                   Sunday return and house check-in

6:00–6:45 p.m.         Community Dinner

6:45 p.m.                   Performance (approximately twice per semester)

 

Study Hall

On all weeknights, campus is quiet for a study environment from 7:30-9:30 p.m. All students will be accounted for at the start of study hall, and may be in structured study hall, classrooms, or the library. Students working on projects for their classes may also use the computer labs, media labs, art studios, and music practice rooms after signing out to those spaces. The SHAC is closed to all students during study hall (except to Seniors who are granted Senior Privileges during second semester).

 

9th and 10th graders:

9th and 10th graders must study either in a structured study hall, or if they have been granted permission by their advisor and parents, in their rooms under the supervision of the house faculty on duty.

 

On Sundays, 9th and 10th graders have a mandatory afternoon study hall from 1:00 - 2:30 p.m. (for those on campus); there is another study hall/quiet house from 7:00 - 8:30 p.m. on Sunday night.

 

11th and 12th graders:

11th and 12th graders may study in their rooms, attend a structured study hall, or sign out to other approved campus spaces.

 

All students must sign in using Boardingware before 7:30 p.m. indicating their location of study. If they change their location, they must make the appropriate location change on Boardingware. 9th and 10th graders must get permission prior to changing their study location. These policies also apply to day students who remain on campus during study hall hours.

 

The houses are quiet during study hall—watching television, gaming, and using the phone are prohibited. Families and friends are asked not to contact students (i.e., by phone, text message, etc.) during study hall hours.

 

Students new to the school may petition to study in their room, but only after academic comments have been posted in October. A dean or the director of studies may grant permission for the study privileges, but only after consultation with a student’s parents, advisor, and the director of residential life. Decisions regarding study privileges are based on a student’s academic achievement, as well as evidence of positive study habits in study hall.

 

Students in academic difficulty or students who misuse their study time may be restricted to a specific study location or they may lose other privileges.

 

During the last few weeks of school, Seniors are granted more freedom as part of their “Senior Privileges” as they prepare for college or life beyond Concord Academy. Therefore, their study hall requirements will be less structured in April and May if they are in good academic standing.

 

Late Nights and Lights Out

Concord Academy strives to help students learn healthy sleep habits. 9th and 10th graders are expected to be in their own rooms or in bathrooms getting ready for bed by 10:30 p.m.; their lights should be off at 11:00 p.m. during the week. 11th and 12th graders are expected to be in their own rooms by 11:00 p.m. At this time, the house should be quiet. During the week, lights-out for 11th graders is 11:30 p.m. and midnight for 12th graders. On Friday and Saturday nights, lights-out for 9th and 10th graders midnight. 11th and 12th graders are asked to turn their lights off at a reasonable time. On Sunday nights, to help students prepare for the week ahead, we ask everyone to be in bed earlier. 9th and 10th graders have lights out at 10:30 p.m. and 11th and 12th graders have lights out at 11:00 p.m. Of course, if students wish to sleep earlier, they may always choose to do so.

 

9th, 10th, and 11th graders needing extra time for study may request permission for a late night which grants them the ability to stay up until midnight. Permission must be requested by 10:00 p.m., and study must begin immediately. Late nights may not be requested on Sundays or upon return from a vacation or a long weekend. Late nights are limited to two per week.

 

Students are not allowed to use any electronic devices or talk on the phone after lights out, thus families and friends are asked not to contact students (i.e., by phone, text message, etc.) after lights out.

 

Evening Activities

Before and after study hall, the campus is open for activities and meetings. Students may use the Student Health and Athletic Center (SHAC), the library, lounges, practice rooms, and laundry rooms. Students may walk throughout extended campus but must travel in pairs after dark. Students may use their phones from the time study hall ends until lights out. After that time, all phones must be turned off. In the event of an emergency, parents may call the house faculty on duty.

 

Permissions

Students and parents/guardians are expected to come to mutual agreements surrounding their family expectations regarding where and how they can travel beyond the extended campus using Boardingware. Parents/guardians have the option to require the ability to approve each pass prior to their child’s departure from campus, or to allow their child to depart without their prior approval. In either case, the student must follow the procedures as indicated below.

 

Signing-out

Concord Academy students will use an online management tool called Boardingware to clarify their whereabouts.
 

●      Day Pass – A student planning to leave the extended campus for a trip that does not include an overnight (this can be between 7 a.m. and nighttime curfew) will fill out a Day Pass request. Any time a student wishes to enter a private home, the pass must be approved by all required parties (including the hosting adult) prior to the student departing campus. The final approval will be made by the CA adult on duty. A Day Pass does not apply if a student is missing a CA commitment.

●      Overnight Pass – A student planning to spend the night off campus must fill out the application for an Overnight Pass and have it approved by all required parties prior to the student departing campus. Approval by the hosting adult is always required. The final approval will be made by the CA adult on duty. 

●      Special Pass – A student requesting a pass that requires them to miss a commitment (class, study hall, sports, etc.) must fill out a Special Pass request. This may apply to a one-time event or events repeated on a weekly basis. The Special Pass must be approved by all required parties prior to the student departing campus. The parent/guardian is required to approve a Special Pass for each request (unless it is a repeated event) since the student will be missing a commitment.

 

For complete sign out procedures, see Appendix D.

 

Cultural Events

Social activities on weeknights are discouraged, however students may request permission to miss study hall in order to attend a cultural event off campus. Students must fill out a Special Pass, which must be approved by the student's advisor and the dean of students 24 hours prior to the event.

 

Houses

Currently Concord Academy has three male identified houses and three female identified houses. However, Concord Academy is dedicated to supporting all students and adults who identify outside of the gender binary and strives to cultivate a community that sees, supports, centers, and reflects underrepresented gender identities in every aspect of CA. We hope to accomplish this through the continuous education of the whole community and the institutional and personal support for those who identify outside of the gender binary. Additionally, each spring we plan to survey CA students to learn of our needs for the upcoming year, including an option for Gender Expansive floors within our current houses. Through this survey, we will determine the need or interest for this residential space for the upcoming year and will implement accordingly.

 

Gender Expansive Floor

The term gender expansive is “an umbrella term sometimes used to describe people that expand notions of gender expression and identity beyond what is perceived as the expected gender norms for their society or context” (PFLAG). At CA, we envision gender expansive floors as spaces where students with gender identities outside of the binary feel fully seen and best supported within our housing system. While all of our houses are gender expansive in that there are students of multiple gender identities living in all of our houses, we aim to acknowledge and expand the gendered system on which our housing is predicated. Should the interest or need for this option arise, we will reserve these spaces for our gender non-binary, genderqueer, gender nonconforming, and transgender students, as well as for cisgender allies who commit to upholding a space that sets aside assumptions about gender norms and makes space for all gender identities and expressions.

 

Rooming

Room assignments are made through a lengthy and thoughtful process that involves collecting input from students, house faculty, the director of residential life, the health center and the dean of students. As one of our core beliefs, we feel it is important that all students learn to respect and appreciate one another. Therefore, before allowing room changes, we expect students to work with one another to resolve their differences with the support and guidance of their head of house, house faculty, a counselor and director of residential life. Please note that it is not always possible to grant a room change.      

 

Room and House Care

Each student is held responsible for school property and its appearance. Consequently, students are required to complete “house jobs” weekly. Some examples of house jobs include vacuuming the common room or halls, tidying up the common room or house kitchen, emptying the house trash or recycling, emptying the house dishwasher, etc. House jobs are assigned weekly and rotate.

 

Students are also expected to keep their rooms reasonably neat during the week. Students are expected to vacuum, tidy up (desks, floor, bureaus), make their beds, hang up their clothes and empty their trash and recycling. Nothing may be hung from ceilings over their beds, and sprinkler pipes and smoke detectors must be kept clear at all times.

 

Per order of the Town of Concord Fire Marshall, no more than 33 percent of room wall space may be covered by posters, pictures, etc. House faculty inspect rooms each weekday morning. Additionally, house faculty inspect rooms for damage at the end of each academic year and, if necessary, assess students whose rooms are in disrepair. Students are expected to leave their rooms in the same state as they found them on move-in day. If a room is not returned to its original condition, students will be charged a $250 cleaning fee. If items are missing, students will be billed for the full replacement cost.

 

Room Safety

The following items are not allowed in student rooms:

 

·         Refrigerators (there is at least one refrigerator in each house for students to share);

·         Televisions or oversized computer monitors (there is a TV in the common room);

·         Electric blankets;

·         Video games and equipment;

·         Irons (there is one in each house);

·         Hot plates, toasters (the school provides a microwave in each house);

·         Heating coils, electric kettles (each house has a water cooler and heater);

·         Halogen lamps, sunlamps, small appliances;

·         Candles, matches, incense, lighters or any incendiary devices;

·         Pets of any kind;

·         Poker chips;

·         Large fabric wall hangings (unless tagged as flame resistant);

·         Posters and decorations that are disrespectful or offensive in any way.

 

Screentime

At Concord Academy, we strive to help students develop balance across all aspects of their lives.  Included in this balance is their use of non-academic screen time. Being able to unwind on a screen may be beneficial, whether that be watching a show, gaming, or connecting with a friend on social media.  However, we feel that it is important for students to engage in our strong and vibrant community, as relationships that form face-to-face are an integral part of our shared experience at Concord Academy. As such, we ask students to limit non-academic screen time to four hours over the weekend and limit use during the school week.

 

Students are not allowed to bring gaming devices or large screens for their room. These devices should be used in the common room, where all students can participate.

 

Computers

Students are permitted to use personally owned desktop or laptop computers in their rooms.

Wired and wireless access to the school’s network resources is provided in each student’s room. Internet access is filtered for certain dangerous or inappropriate content, and network activity may be monitored to assure the appropriate use of personal computers in student rooms.

 

Students are not permitted to connect to off-campus wireless networks belonging to the town library or the school’s other neighbors, or to any other type of network services (e.g., mobile hotspot services such as Verizon Wireless Mobile Broadband or AT&T BroadbandConnect) because these circumvent the time and content controls in place on the school’s network.

 

See Appendix H for the school’s Acceptable Use Policy, which includes policies for the use of personally owned computer equipment in student rooms.

 

Phones

The school encourages communication between students and their families and friends away from campus. It is important that such communication — whether by voice call, text messaging, or another technology — not interfere with evening study hours or bed time. For that reason, the school prohibits phone use, text messaging, video calling, etc., during specified hours during the week (e.g., during study hall, during classes, and after lights out). Phones should be turned off during these specified times (i.e., no calling or text messaging). In addition, students should not use their computers or other electronic devices to place calls during these specified times. This policy ensures that students can focus on their work and get a reasonable amount of sleep. Students are encouraged to arrange routine times, within the permitted hours, to communicate with their families and friends. Any student who uses the telephone or device during prohibited hours will face disciplinary sanctions that may include the loss of phone use and/or the confiscation of their cell phone.

 

The following are considered violations of the school’s phone policy and may constitute a civil or criminal offense:

 

·         Using another person’s phone or device for the purpose of secretly placing or viewing a call or text;

·         Using someone else’s phone or computer to call, text message, email, etc. without getting explicit prior permission;

·         Using a faculty or staff office telephone to place a long-distance call without explicit approval;

·         Using obscene or offensive language in the outgoing message recorded for a voicemail box;

·         Making false emergency reports to 911, campus security, the Health Center, or faculty and administration offices (e.g., suicide, fire, bombs, etc.);

·         Using an electronic device to harass others (e.g., anonymous calls, repeated unwanted texts, obscene calls, inappropriate postings, etc.).

 

Students who misuse phones or devices will be held fully accountable and will be subject to the school’s disciplinary code. While it is impossible to delineate all of the inappropriate uses of phones and devices, common sense and respect for the privacy of others are the best guides for avoiding difficulty.

 

House Manager, Eco Representative and Social Chair

Each student house has at least one house manager, who is typically a sophomore or junior who applies for the position and is selected by house faculty and the director of residential life. The house manager is responsible for running the house store, assisting in the management of house jobs, and submitting work requests to the Operations Department. Each house has one Eco Representative who is in charge of environmental awareness within the house. Also, each student house has between one and two social chairs, who are in charge of planning and implementing house activities throughout the academic year in an effort to further develop the sense of community among the members of the house and the boarding community.  The social chairs are selected by house faculty and the director of residential life. The house manager and the social chair must serve as positive role models, help facilitate social connections within the house, and work to develop an inclusive environment conducive to respect and acceptance of others.

 

CARE Program (Concord Academy Residential Enrichment Program)

Boarding students who live two hours or more from campus may sign up to be a part of the CARE program. CARE families are usually day families or local boarding families who wish to share their home and family experiences with a student. For more information, follow this link to the CARE family program description.

 

House Visitation

Concord Academy supports all students, heterosexual and LGBTQ+ alike. Expectations and language shift quickly around this topic. The school reviews and updates policies regarding students in intimate relationships as intentionally and inclusively as possible.

 

Students may visit students in other houses on campus during specified hours. This visitation privilege allows students and student visitors to be in common rooms and common hallways, yet not in student rooms. The student host is responsible for ensuring that their guests behave appropriately, stay out of individual rooms, abide by all boarding rules, and clean up before departing.

Monday–Thursday    3:10–7:30 p.m.

Friday                          3:10–11:00 p.m.

Saturday                      11:00 a.m.–11:00 p.m.

Sunday                        11:00 a.m.–7:00 p.m.

 

Parietals

Boarding students may have visitors of the opposite gender identity, or those who they are in a relationship with, in their own room (after they have been granted permission from the House Faculty on duty) during specified hours:

Friday                         7:00–10:45 p.m.

Saturday–Sunday       9:00 a.m.–5:00 p.m.

                                    7:00–10:45 p.m.

 

Parietal privileges provide students with space and time for privacy, not sexual intimacy. Students who wish to have parietals must obtain permission from the house faculty on duty prior to the visit. If a student feels more comfortable texting the House Faculty member to ask for permission, they are permitted to do so, but must receive permission first. When visitors leave, students must check out with the house faculty on duty. Doors to student rooms must be kept open during parietals.

Because coming out can be very difficult, the school will not require students to “out” themselves to house faculty, but are expected to follow the spirit of the rule.

A first violation of parietals will result in a loss of privilege for two weeks. A second violation will result in a loss of privilege for one month. Continued violations of parietal privileges will be considered a disciplinary offense and may be dealt with by the Discipline Committee.

 

Overnight Visitors

Boarding students may request permission to have overnight visitors of the same gender identity (with whom they are not in a relationship) in their room on a Friday or Saturday night (e.g., friends, siblings, alumnae/i). Students are responsible for the behavior of their overnight visitors, who are subject to all boarding rules. Visitors are encouraged to only stay for 1-2 nights. Students who wish to have overnight visitors must request permission from their roommate, and their house faculty(s) by 8:00 p.m. of the day of the overnight. The parent of the visitor must contact the house faculty on duty by that time as well. Boarding students wishing to stay with a friend in another boarding house must request permission by 10:00 p.m. Overnight visitors must have parental permission to stay on campus. Students may not have overnight visitors during the school week unless the overnight is necessitated by school-related activities or is approved by the director of residential life or the dean of students and the student’s house faculty(s). Students are required to ask for permission for any and all visitors from the director of residential life or dean of students.

 

Laundry

Students may use the free washers and dryers on campus located in each house. For a fee, boarding students may sign up for laundry services through E and R Cleaners. Please see their website for a full list of offerings. There are several dry cleaners within walking distance of the school.

 

Mail

Letters can be sent to students at school at the following address:

166 Main Street

Concord, MA 01742

 

Packages can be sent to students at the following address:

126 Main Street

Concord, MA 01742

 

Student mail is distributed Monday–Friday in the afternoon. Mail packages may be claimed in the package room in the Operations Barn. The post office is located on Walden Street in downtown Concord (978) 369-3020.

 

Babysitting

Boarding students may not babysit off campus Sunday through Thursday evenings. Students who wish to babysit on campus for faculty/staff families must return to their houses by check-in, and must clear it with the house faculty on duty.

 

Music and Musical Instruments

Students who wish to listen to music must use headphones after 7:30 p.m. Before 7:30 p.m., the volume must be kept at a level that cannot be heard outside a student’s room. Students who practice musical instruments should do so in the practice rooms in the Performing Arts Center (P.A.C.).

 

Vacations

Before leaving campus on school vacations, students must clean their rooms thoroughly, complete their overnight pass, and check out personally with the house faculty on duty. Upon returning to campus from vacations, students must check in personally with the house faculty on duty. Failing to clean a room thoroughly will result in work jobs or fines.

 

Understanding that it is difficult to schedule international flights, the school keeps one house open for an extra night at the beginning and end of each break. Students must be in touch with the director of residential life well in advance of the vacation to request extended overnight permission.