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Concord Academy

07.0 Boarding Life

Approximately half of Concord Academy students live on campus, in six historic houses located along Main Street. Boarding students come from as far away as Bangkok and as close as suburban Boston. They live together — seniors next to sophomores, freshmen across from juniors — and they study, hang out, and learn from the diversity of perspectives gathered under one roof.

7.01 House Faculty; On Duty House numbers

Each student house has three house faculty and two house coverage affiliates, who work together to supervise community living. Each house has a lead house faculty who is the go to for parents and the school when concerns or questions arise.  

Admadjaja House

Lead House Faculty: Stephanie Manzella

On Duty Cell number: 978-831-3889

Bradford House

Lead House Faculty: Ayres Stiles-Hall

On Duty Cell number: 978-505-3875

Haines House

Lead House Faculty: Brendan Shepard

On Duty Cell number: 978-831-3887

Hobson House

Lead House Faculty: Kim Frederick

On Duty Cell number: 978-831-3886

Phelps House

Lead House Faculty: Annie Bailey

On Duty Cell number: 978-831-3884

Wheeler House

​​​​​​​Lead House Faculty: ​​​​​​ Sabrina Sadique

​​​​​​​On Duty Cell number: 978-505-3890

7.02 Boarding Council

The Boarding Council are a group of senior boarding students elected by the boarding community that works within each house and across the community to promote positive boarding culture, and a vibrant community for students to learn, thrive, and grow. The council is comprised of the head of boarding students, the vice head of boarding students, student heads of house, and the director of residential life. The council exchanges views on many issues, including changes in boarding regulations and planning boarding and house activities.

7.03 Boarding Schedule — Weekday

7:00 a.m.     Houses open

7:15–8:15 a.m.     Breakfast (Continental breakfast is served until 8:40 a.m.)

8:20 a.m.     Houses close on class days; all boarding students must be out of student houses. House faculty conduct room inspections.

3:10 p.m.     All houses open; common rooms open to CA visitors

3:10–6:15 p.m.     Athletics and activities

5:30–7:00 p.m.     Dinner

7:30 p.m.     Study hall begins, Monday-Thursday; all guests off campus; day students remaining on campus are under the jurisdiction of boarding rules and must sign in with a                      proctor.

9:30 p.m.     Study hall ends; free time

10:00 p.m.   All boarders in houses; day students off campus, Monday–Thursday

10:30 p.m.   TV turned off. 9th and 10th graders getting ready for bed

10:45 p.m.   9th and 10th graders in their own rooms

                    11th and 12th graders getting ready for bed (and not in other student rooms)

11:00 p.m.   Houses must be completely silent

                   Lights out for 9th and 10th graders

                  11th and 12th graders in their own rooms

11:30 p.m.    Lights out for 11th graders

12:00 a.m.    Lights out for 12th graders

7.04 Boarding Schedule — Weekend*

Saturday:

9:00–11:00 a.m.     Continental breakfast

11:00–1:00 p.m.     Brunch

5:30–6:30 p.m.     Dinner; Mandatory house faculty check-in on Saturday for all 9th, 10th and 11th graders not on day or overnight passes.

11:00 p.m.     Friday and Saturday house check-in; quiet house. House food is made by House Faculty on Saturday nights in common rooms. 

 

Sunday: 

9:00–11:00 a.m.     Continental breakfast

11:00–1:00 p.m.     Brunch

1:00 - 2:30 p.m.    Mandatory study hall for all 9th and 10th graders who are on campus

5:30–6:30 p.m.     Dinner

7:00 - 8:30 p.m.    Sunday Quiet House/Study Hall for all grades; all students on overnight or day passes return by 7p.m.

9:00 p.m.     All students in the house for the night

Sunday house meetings and house jobs completed

10:00 p.m.   TV turned off. 9th and 10th graders getting ready for early bedtime

10:15 p.m.   9th and 10th graders in their own rooms

                    11th and 12th graders getting ready for bed (and not in other student rooms)

10:30 p.m.   Houses must be completely silent

                   Lights out for 9th and 10th graders

                  11th and 12th graders in their own rooms

11:00 p.m.    Lights out for 11th and 12th graders

 

*On weekends when there is a mandatory Community Dinner, the Sunday schedule is altered as follows:

5:30 p.m.     Sunday return from all day and overnight passes; house check-in

6:00–6:45 p.m.     Community Dinner

6:45 p.m.     Performance (approximately twice per semester)

 

7.05 Study Hall

Study hall takes place on campus from 7:30–9:30 p.m. on Mondays through Thursdays. On Sundays, 9th and 10th graders have a mandatory afternoon study hall from 1:00 - 2:30 p.m. (for those on campus); there is another study hall/quiet house from 7:00 - 8:30 p.m. on Sunday night. 9th and 10th graders must study either in a structured study hall, under the supervision of an adult, or if they have been granted permission by their advisor and parents, alone in their rooms under the supervision of the house faculty on duty. 11th and 12th graders may study in their rooms, in the CA library, or in the Concord Free Public Library. Students working on projects for their classes may also use the computer labs, media labs, art studios, and music practice rooms after signing out to those spaces. The SHAC is closed to all students during study hall. 

All juniors and seniors not studying in their houses or attending the structured study hall must sign in at the library before 7:30 p.m. indicating an approved study area in which they must remain until the end of study hall. These policies also apply to day students who remain on campus during study hall hours.

The houses are quiet during study hall—laundering, watching television, gaming, and using the phone are prohibited. Families and friends are asked not to contact students (i.e., by phone, text message, etc.) during study hall hours.

Students are expected to complete a considerable amount of outside work for each of their classes. Two hours of study each night will rarely be enough time to complete all assignments. Consequently, after study hall, the houses and the library remain quiet for further study.  Students are also encouraged to work for their free blocks during the school day.

Students new to the school may petition to study in their room, but only after academic comments have been posted in October. A dean or the director of studies may grant permission for the study privileges, but only after consultation with a student’s parents, advisor, and the director of residential life. Decisions regarding study privileges are based on a student’s academic achievement, as well as on evidence of their study habits in the house or in structured study hall.

Students in academic difficulty or students who misuse their study time may be restricted to a specific study location or they may lose other privileges.

During the last few weeks of school, Seniors are granted more freedom as part of their "Senior Privileges" as they prepare for college or life beyond Concord Academy.  Therefore, their study hall requirements will be less structured in April and May if they are in good academic standing. 

7.06 Late Nights & Lights Out

Concord Academy strives to help students learn healthy sleep habits.  9th and 10th graders are expected to be in their own rooms or in the house bathrooms getting ready for bed by 10:30 p.m.; their lights should be off at 11:00 p.m. during the week. 11th and 12th graders are expected to be in their own rooms by 11:00 p.m. At this time, the house should be quiet.  During the week, lights-out for 11th graders is 11:30 p.m. and midnight for 12th graders. On Friday and Saturday nights, lights-out for 9th and 10th graders midnight. 11th and 12th graders are asked to turn their lights off at a reasonable time.  On Sunday nights, to help students be most prepared and rested for the week ahead, we ask everyone to be in bed earlier.  9th and 10th graders have lights out at 10:30 p.m. and 11th and 12th graders have lights out at 11:00 p.m.  Of course, if students wish to sleep earlier, they may always choose to do so. 

9th, 10th, and 11th graders needing extra time for study may request permission for a late night which grants them the ability to stay up until midnight. Permission must be requested by 10:00 p.m., and study must begin immediately. Late nights may not be requested on Sundays or upon return from a vacation or a long weekend. Late nights are limited to two per week.

Students are not allowed to use any electronic devices or talk on the phone after lights out, thus families and friends are asked not to contact students (i.e., by phone, text message, etc.) after lights out.

7.07 Evening Activities

Before and after study hall, the campus is open for activities and special meetings. Students may use the SHAC, the library, lounges, practice rooms, and laundry rooms. Students may walk throughout extended campus but must do so in pairs if traveling after dark.  All day students need to be off campus by 10:00 p.m. on weekdays and 11:00 p.m. on weekends. 

7.08 Cultural Events

Social activities on weeknights are discouraged, however students may request permission to miss study hall in order to attend a cultural event off campus. Students must fill out a Special Pass, which must be approved by the student's advisor and the dean of students 24 hours prior to the event.

7.09 Rooming

Room assignments are made through a lengthy and thoughtful process that involves collecting input from students, house faculty, the director of residential life, and the dean of students. As one of our core beliefs, we feel it is important that all students learn to respect and appreciate one another. Therefore, before allowing room changes, we expect students to work with one another to resolve their differences with the support and guidance of their head of house, house faculty, and director of residential life. Please note that it is not always possible to grant a room change.

7.10 House Manager and Social Chair

Each student house has at least one house manager, who is typically a sophomore or junior selected by house faculty and the director of residential life. The house manager is responsible for running the house store, assisting in the management of house jobs, and submitting work requests to the Operations Department.  Each student house has between one and two social chairs, who are in charge of planning and implementing house activities throughout the academic year in an effort to further develop the sense of community among the members of the house and the boarding community. The social chairs are selected by house faculty and the director of residential life. The house manager and the social chair must serve as positive role models, help facilitate social connections within the house, and work to develop an inclusive environment conducive to respect and acceptance of others.

7.11 Room and House Care

Each student is held responsible for school property and its appearance. Consequently, students are required to complete “house jobs” weekly. Some examples of house jobs include vacuuming the common room or halls, tidying up the common room or house kitchen, emptying the house trash or recycling, emptying the house dishwasher, etc... House jobs are assigned weekly and rotate.

Students are also expected to keep their rooms reasonably neat during the week. Students are expected to vacuum, tidy up (desks, floor, bureaus), make their beds, hang up their clothes and empty their trash and recycling. Nothing may be hung from ceilings over their beds, and sprinkler pipes and smoke detectors must be kept clear at all times.

Per order of the Town of Concord Fire Marshall, no more than 33 percent of room wall space may be covered by posters, pictures, etc. House faculty inspect rooms each weekday morning. Additionally, house faculty inspect rooms for damage at the end of each academic year and, if necessary, assess students whose rooms are in disrepair. Students are expected to leave their rooms in the same state as they found them on move-in day. If a room is not returned to its original condition, students will be charged a $250 cleaning fee. If items are missing, students will be billed for the full replacement cost.

7.12 Room Safety

The following items are not allowed in student rooms:

  • Refrigerators (there is at least one refrigerator in each house for students to share);

  • Televisions or oversized computer monitors (there is one in the common room);

  • Electric blankets;

  • Video games and equipment;

  • Irons (there is one in each house);

  • Hot plates, toasters (each house is equipped with a kitchen which students may use with house faculty permission);

  • Heating coils, electric kettles (each house has a water cooler and heater);

  • Halogen lamps, sunlamps, small appliances;

  • Candles, matches, incense, lighters or any incendiary devices;

  • Pets of any kind;

  • Poker chips;

  • Large fabric wall hangings (unless tagged as flame resistant);

  • Posters and decorations that are disrespectful or offensive in any way.

7.13 Screen time

At Concord Academy, we strive to help students develop balance across all aspects of their lives.  Included in this balance is their use of non-academic screen time. Being able to unwind on a screen may be beneficial, whether that be watching a show, gaming, or connecting with a friend on social media.  However, we feel that it is important for students to engage in our strong and vibrant community, as relationships that form face-to-face are an integral part of our shared experience at Concord Academy. 

Students are not allowed to bring gaming devices or large screens for their room.  These devices should be used in the common room, where all students can participate.

7.14 Computers

Students are permitted to use personally owned desktop or laptop computers in their rooms.

Wired and wireless access to the school’s network resources is provided in each student’s room but is restricted during lights-out times. Internet access is filtered for certain dangerous or inappropriate content, and network activity may be monitored to assure the appropriate use of personal computers in student rooms.

Students are not permitted to connect to off-campus wireless networks belonging to the town library or the school’s other neighbors, or to any other type of network services (e.g., mobile hotspot services such as Verizon Wireless Mobile Broadband or AT&T BroadbandConnect) because these circumvent the time and content controls in place on the school’s network.

See the Appendices for the school’s Acceptable Use Policy, which includes policies for the use of personally owned computer equipment in student rooms.

7.15 Telephones

The school encourages communication between students and their families and friends away from campus. It is important that such communication—whether by voice call, text messaging, or another technology— not contravene the expectations of evening study hours or bed time. For that reason, the school prohibits telephone use, text messaging, video calling, etc., during specified hours during the week (e.g., during study hall, during classes, and after lights out). Phones should be turned off during these specified times (i.e., no calling or text messaging). In addition, students should not use their computers or other electronic device to place calls during these specified times. This policy ensures that students can focus on their work and get a reasonable amount of sleep. Students are encouraged to arrange routine times, within the permitted hours, to communicate with their families and friends. Any student who uses the telephone or device during prohibited hours will face disciplinary sanctions that may include the loss of telephone use and/or the confiscation of their cell phone.

The following are considered violations of the school’s phone policy and may constitute a civil or criminal offense:

  • Using another person’s phone or device for the purpose of secretly placing or viewing a call or text;

  • Using someone else’s phone or computer to call, text message, email, etc., without getting explicit prior permission;

  • Using a faculty or staff office telephone to place a long-distance call without explicit approval;

  • Using obscene or offensive language in the outgoing message recorded for a voicemail box;

  • Making false emergency reports to 911, campus security, the Health Center, or faculty and administration offices (e.g., suicide, fire, bombs, etc.);

  • Using an electronic device to harass others (e.g., anonymous calls, repeated unwanted texts, obscene calls, inappropriate postings, etc.).

Students who misuse phones or devices will be held fully accountable and will be subject to the school’s disciplinary code. While it is impossible to delineate all of the inappropriate uses of phones and devices, common sense and respect for the privacy of others are the best guides for avoiding difficulty.

7.16  Concord Academy Residential Enrichment Program (CARE program)--formerly known as the Host Family program

Boarding students who live two hours or more from campus may sign up to be a part of the CARE program. CARE families are usually day families or local boarding families who wish to share their home and family experiences with a student. For more information, follow this link to the CARE family program description.

7.17 Overnight Visitors

Boarding students may request permission to have overnight visitors of the same gender identity in their room on Friday or Saturday night (e.g., friends, siblings, alumnae/i). Students are responsible for the behavior of their overnight visitors, who are subject to all boarding rules.  Visitors are encouraged to only stay for 1-2 nights.  Students who wish to have overnight visitors must request permission from their roommate, and their house faculty(s) by 8:00 p.m. of the day of the overnight.  The parent of the visitor must contact the house faculty on duty by that time as well. Boarding students wishing to stay with a friend in another boarding house must request permission by 10:00 p.m. Overnight visitors must have parental permission to stay on campus. Students may not have overnight visitors during the school week unless the overnight is necessitated by school-related activities or is approved by the director of residential life or the dean of students and the student’s house faculty(s).  Students are required to ask for permission for any and all visitors from the director of residential life or dean of students.  

7.18 Day/Boarder exchange nights

Day students can opt to live for a day or up to a week in one of the student houses, and boarding students may live in a day student’s home. The plan does not need to be reciprocal. This program is not designed for boarding students to live at their own home for a week.

Day students participating in the exchange must be invited and welcome by the host and roommate(s) and must abide by all rules governing boarding life. Permission forms, which must be completed before the exchange begins, are found in the Student Life Office.

7.19 Visitors to Houses 

Concord Academy supports all students, heterosexual and LGBTQ+ alike. Expectations and language shift quickly around these issues. The school reviews and updates policies regarding students in intimate relationships in as intentional and inclusive a way as possible.

Students may visit students of the opposite gender identity in other houses on campus during specified hours. This visitation privilege allows students and student visitors to be in common rooms and common hallways, yet not in student rooms. The student host is responsible for ensuring that their guests behave appropriately, abide by boarding rules, and clean up before departing.

Monday–Thursday     3:10–7:30 p.m.

Friday     3:10–11:00 p.m.

Saturday     11:00 a.m.–11:00 p.m.

Sunday    11:00 a.m.–7:00 p.m.

Boarding students may have visitors of the opposite gender identity in their rooms during specified hours:

Opposite gender parietals

Friday–Saturday     7:00–10:30 p.m.

Saturday–Sunday 9:00 a.m.–5:00 p.m.

Opposite gender identity visitation privileges provide students with space and time for privacy, not sexual intimacy. Students who wish to have visitors of the opposite gender identity in their rooms must obtain permission from the house faculty on duty prior to the visit. When visitors leave, students must check out with the house faculty on duty. Doors to student rooms must be kept open during the parietal.

A first violation of parietals will result in a loss of privilege for two weeks.

A second violation will result in a loss of privilege for one month. Continued violations of parietal privileges will be considered a disciplinary offense and may be dealt with by the Discipline Committee.

Same Sex Parietals

Concord Academy welcomes and affirms its LGBTQ+ students. The guidelines for same-sex couples begin with an emphasis on three principles.

  • For same-sex couples, as for opposite-sex couples, parietals visits are for privacy and not for sexual intimacy;

  • Because coming out can be very difficult, the school will not require students to out themselves to house faculty;

  • At the same time, Concord Academy encourages LGBTQ+ students to be open and honest with their house faculty as soon as they feel comfortable doing so.

Students who violate the same-sex parietal guidelines will receive the same treatment as those who violate opposite-sex parietals.

7.20 Vacations

Before leaving campus on school vacations, students must clean their rooms thoroughly, complete their overnight pass, and check out personally with the house faculty on duty. Upon returning to campus from vacations, students must check in personally with the house faculty on duty. Failing to clean a room thoroughly will result in work jobs or fines.

Understanding that it is difficult to schedule international flights, the school keeps one house open for an extra night at the beginning and end of each break. Students must be in touch with the director of residential life well in advance of the vacation to request extended overnight permission.

7.21 Laundry

Students may use the free washers and dryers on campus located in each house. For a fee, boarding students may sign up for laundry services through E&R Cleaners. Please see their website for a full list of offerings. There are several dry cleaners within walking distance of the school.

7.23 Mail

Letters should be addressed to students at school at the following address:

166 Main Street

Concord, MA 01742

 

Packages should be sent to students at the following address:

126 Main Street

Concord, MA 01742

Student mail is distributed Monday–Friday in the afternoon. Mail packages may be claimed in the package room in the Operations Barn. The post office is located on Walden Street in downtown Concord (978) 369-3020.

7.24 Babysitting

Boarding students may not babysit off campus Sunday through Thursday evenings. Students who wish to babysit on campus must return to their houses by check-in, and must clear it with the house faculty on duty.

7.25 Music and Musical Instruments

Students who wish to listen to music must use headphones after 7:30 p.m.  Before 7:30 p.m., the volume must be kept at a level that cannot be heard outside a student’s room. Students who practice musical instruments should do so in the practice rooms in the Performing Arts Center (P.A.C.).