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Concord Academy

Disciplinary Responses

Overview

Cases of academic dishonesty are reported to the Academic Office. The dean of academic program and equity addresses these cases in consultation with the student’s advisor, the head of the department in which the infraction occurred, and an additional dean, who will determine whether a Discipline Committee will convene. If a student has a record of social infractions from the Discipline Committee, that record may be considered in constructing a response to an academic infraction. Any discipline associated with an academic infraction will be considered in cases of future infractions.

 

Cases involving all other violations of the school’s major rules will be considered by the dean of students, dean of faculty, and dean of academic program and equity who will determine whether a Dean’s Warning or a Discipline Committee will convene. In situations regarding violations of boarding rules, the director of residential life and the dean of students will decide whether a Boarding Review will be issued or a Discipline Committee will convene. Under certain circumstances a case may be handled administratively.

 

Dean’s Warning

The Deans may decide that the violation merits the issuing of a Dean’s Warning. This is a formal letter placed in the students file to note the severity of the violation and warnings against future violations of this kind. A Dean’s Warning stays in the student’s file for the duration of their CA career, and will be part of future disciplinary discussions.

 

Boarding Review

The director of residential life and the dean of students may decide that a student’s behavior in the boarding community merits a Boarding Review. This is a meeting between the student and the director of residential life, often with the student’s head of house, house faculty, and/or advisor to discuss the challenges this student is having following boarding rules. A letter detailing the Boarding Review will then be written and placed in the students file to note the severity of the boarding violation and warnings against future violations of this kind. A Boarding Review stays in the students file for the duration of their CA career, and will be a part of future disciplinary discussions.

 

Discipline Committee Meeting

The discipline committee is a student-faculty committee that hears cases concerning students suspected of violating, or found in violation of any of the school’s major rules. The committee’s role is to listen to information about the suspected violation, ask questions, deliberate, and make recommendations to the head of school. The Discipline Committee is comprised of two faculty members and three students who rotate from an elected group of ten students. Additionally, there are two faculty members and three house faculty members who rotate on the committee each year. A dean serves as the non-voting convener of each committee meeting and approves the recommendation before sharing it with the head of school. The convener reviews disciplinary procedures with the committee at the beginning of each committee hearing.

 

When a Discipline Committee meeting is scheduled, the student involved may be restricted from participating in campus life outside of academic commitments until the meeting is held. The head of school receives recommendations for consequences from the Discipline Committee, whose deliberations are confidential. Violations and consequences are announced to the school when appropriate. Discipline Committee procedures and potential consequences are described in Appendix E.

 

Students holding or elected to any leadership position at the school should expect to lose their positions if they are found at fault by a Discipline Committee. Students may not run for a new leadership position for 12 school weeks following a Discipline Committee decision. 

 

Disciplinary Disclosure on College Applications

With common trust as the foundation of our school, Concord Academy maintains relationships with colleges and universities based on openness and honesty, a trust relationship that benefits current and future Concord Academy students. Inherent in these relationships is the expectation (also articulated in the Common Application) that when asked, both students and the school will communicate all disciplinary violations, whether related to academic or behavioral misconduct that resulted in suspension or dismissal. Dean’s Warnings and Boarding Reviews are not reported to colleges. When prompted for information about their high school disciplinary record, the student must respond honestly, sending the College Counseling Office a short letter explaining the circumstances. One of the school’s college counselors will sign the letter, verifying its content, and send it to colleges. If a college counselor declines to sign a student’s letter, the counselor will communicate directly with colleges about the disciplinary matter.