Cases of academic dishonesty are reported to the Academic Office. The academic dean addresses these cases in consultation with the student’s advisor, the head of the department in which the infraction occurred, and an additional dean, who will determine whether a Discipline Committee will convene. If a student has a record of social infractions from the Discipline Committee, that record may be considered in constructing a response to an academic infraction. Any discipline associated with an academic infraction will be considered in cases of future infractions.
Cases involving all other violations of the school’s major rules will be considered by the dean of students, dean of faculty, and academic dean who will determine whether a Dean’s Warning will be issued, or a Discipline Committee will convene. In situations regarding violations of boarding rules, the director of residential life and the dean of students will decide whether a Boarding Review will be issued or a Discipline Committee will convene. Under certain circumstances a case may be handled administratively.
- Dean’s Warning
The Dean’s may decide that the violation merits a the issuing of a Dean’s Warning. This is a formal letter placed in the students file to note the severity of the violation and warnings against future violations of this kind. A Dean’s Warning stays in the students file for the duration of their CA career, and will a be part of future disciplinary discussions.
- Boarding Review
The director of residential life and the dean of students may decide that a student’s behavior in the boarding community merits a Boarding Review. This is a meeting between the student and the director of residential life, often with the student’s head of house, house faculty, and/or advisor to discuss the challenges this student is having following boarding rules. A letter detailing the Boarding Review will then be issued and placed in the students file to note the severity of the boarding violation and warnings against future violations of this kind. A Boarding Review stays in the students file for the duration of their CA career, and will a be part of future disciplinary discussions.
- Discipline Committee Meeting
The discipline committee is a student-faculty committee that hears cases concerning students suspected of violating, or found in violation of, the school’s major rules. The committee’s role is to listen to the evidence, ask questions concerning the evidence, deliberate, and make recommendations to the head of school. The Discipline Committee is comprised of two faculty members and three students who rotate from an elected group of ten students. Additionally, there are two faculty members and three house faculty members who rotate on the committee from September to June. A dean serves as the non-voting convener of each committee meeting and approves the recommendation before sharing it with the head of school. The convener reviews disciplinary procedures with the committee at the beginning of each committee hearing.
When a Discipline Committee meeting is scheduled, the student involved may be restricted from participating in campus life outside of academic commitments, until the meeting is held. The head of school receives recommendations for consequences from the Discipline Committee, whose deliberations are confidential. Violations and consequences are announced to the school when appropriate. Discipline Committee procedures and potential consequences are described in the Appendix.
Students holding or elected to any leadership position at the school should expect to lose their positions if they are found at fault by a Discipline Committee. Students may not run for a new leadership position for 12 school weeks following a Discipline Committee decision.
Punishment for violations of Concord Academy’s major rules may include the following:
- Tasks that contribute to the community;
- Restrictions from non-academic campus activities; in the case of boarding students, restrictions from off-campus activities as well;
- A Dean’s Warning which is a letter from a dean, to the student, the student's parents/guardian, the student's advisor and involved faculty/staff member(s) which may impose restrictions on the student and will be taken into consideration if they later break a major school rule or continue to behave unsatisfactorily;
- Probation, which is a time during which a student must demonstrate, through appropriate behavior and attitude, a desire to remain a member of the Concord Academy community. Violation of the terms of the probation will render a student at risk for dismissal;
- Suspension from school for a few days, or for one or more semesters — For suspensions of five or fewer days, students must obtain from their teachers a complete list of assignments to be made up, including any additional work designated by a teacher. Any student who is suspended is responsible for making up all quizzes, tests, papers, and projects within a given number of days, normally not to exceed the length of time of the suspension. During a suspension, students lose the privilege of contacting their teachers after initial contact to define expectations. The student’s teachers, in consultation with the student’s advisor, may review their academic progress prior to or upon return to school. For suspensions of a semester or longer, a student must enroll in another school. Upon their return to Concord Academy, the student’s academic placement will be reassessed. In the event that a suspended student is unable to leave campus until the following day, the student will be required to spend the night in the Health Center under the supervision of the nurse on call and at the expense of their parents. On some occasions local day families assist in supervision of suspended students. Students who are unable to or refuse to appear before a Discipline Committee will be placed on indefinite leave until they are able or willing to appear. All policies related to a suspended student as described above will be followed;
- Separation from school for the remainder of the school year — The student may reapply to Concord Academy for another year;
- Expulsion from school — The student may not reapply to Concord Academy for another year. The student may not attend any school events either on or off campus.
- A student who withdraws prior to discipline, is separated from the school, or is expelled must contact the academic dean, the dean of faculty, or the dean of students prior to any campus visits and will not have the privilege of partaking in any school events, either on or off-campus.
Additional responses to violations of school rules may also include required counseling, tutoring, restorative justice, or evaluation of behaviors.
Concord Academy’s disciplinary procedures and policies are subject to review and recommendation by the Discipline Committee and the All-School Council.
Disciplinary Disclosure on College Applications
With common trust as a central tenet of our mission, Concord Academy maintains relationships with colleges and universities based on openness and honesty, a trust relationship that benefits current and future Concord Academy students. Inherent in these relationships is the expectation (also articulated in the Common Application) that when asked, both students and the school will communicate all disciplinary violations, whether related to academic or behavioral misconduct that resulted in suspension or dismissal. Dean's Warnings and Boarding Reviews are not reported to colleges. When prompted for information about their high school disciplinary record, the student must respond honestly, sending the College Counseling Office a short letter explaining the circumstances. One of the school’s college counselors will sign the letter, verifying its content, and send it to colleges. If a college counselor declines to sign a student’s letter, the counselor will communicate directly with colleges about the disciplinary matter.