Concord Academy offers an enormous variety of activities both on and off campus. Sign-up sheets for dances, films, concerts, athletic events, shows, and other activities are posted outside the Student Life Office prior to the events. Signing up is a commitment to participate, not simply an indication of interest. Students on the sign-up list will be expected to share in the expenses for the activity. All students attending off-campus events must travel to and return from the event in school-provided transportation, unless excused by the administrator on duty or dean of students prior to leaving campus. Boarders must follow sign-out procedures according to boarding rules.
3.02 All-School Council
The All-School Council comprises the student head of school and student vice head of school, class presidents and representatives, the head and vice head of boarding students, the head of day students, the co-heads of community and equity, the co-heads of entertainment, the co-heads of environmental affairs, the co-heads of community action, and faculty representatives. The All-School Council meets on Tuesdays at 6:15 p.m. Council meetings are open to all members of the CA community.
The All-School Council takes an active role in representing the student body when reviewing policies, discussing issues, and formulating proposals. All proposals passed at all-school meetings are recommended to the head of school. The council sponsors Club Expo, Winterfest, and other weekend events on campus. Above all, the All-School Council affords students the opportunity to have input in the daily life of the school.
3.03 Automobile and Parking Policies
Day student juniors and seniors wishing to drive to school, including those who anticipate receiving a driver’s license during the coming academic year, are required to complete and return the automobile permit request form. Day students may only use cars to commute to and from school, and are not permitted to drive themselves or be driven by another student during the academic day unless they have received permission from the student life office. Students should not go back to their cars during the academic day and are expected to bring with them what they will need for the day. At some point in the second semester, the school will extend a senior privilege to seniors to allow them to drive off campus during the academic day if they have a free block, the appropriate permissions, and sign out and back in with the student life office. Seniors who have the permission to drive others may bring fellow boarding and day seniors with them assuming they have the appropriate permissions to ride with any licensed driver. The student life office has the right to deny this request if weather conditions are questionable, if the student has abused this privilege, or other concerning situations exist. Students in other grades will not be extended this privilege, and cannot drive off campus during the academic day, unless extenuating circumstances (e.g. a medical appointment) apply.
Juniors and seniors will be allowed to park in the West Gate lot, however, because of the finite number of parking spots, we cannot guarantee on-campus parking for every student. All student drivers must have a CA-issued automobile permit, whether parking on or off campus. Illegally parked or unregistered cars are subject to ticketing or towing.
Parking at CA remains a privilege and we are pleased to extend it to eligible students. So as to reduce the number of cars coming to campus, we ask all drivers to carpool whenever possible.
Boarding students are not allowed to have or operate a car under any circumstances. Boarders must follow sign-out procedures according to boarding rules. Day students transporting boarding students who do not have the appropriate permissions will lose their driving and parking privileges.
Both parents and students should be aware of the Graduated Licensing Law, which states (among other things) that drivers with a junior operator’s license are not able to carry passengers other than family members in their car for the first six months after receiving their license.
Calendar information changes frequently. For the latest and most up-to-date information, check Concord Academy’s Web calendar at concordacademy.org/calendar.
3.05 Cell Phones
Students are permitted to use cell phones on campus, but are expected to be conscious of those around them; they should have cell phone conversations only in private areas where they will not disturb others (outside school buildings). Cell phones must be turned off in classes and at other public gatherings (e.g., chapel, announcements, assemblies). Boarding students with cell phones must observe the blackout times listed in the Boarding Community section of this handbook. Students using their phone in class or at public gathering will likely lose their phone for the day. If this becomes a recurring issue, the Dean of Students may get involved for further discussion.
Students must respect the privacy of others and may not use cell phones or other cameras to take images or videos of others without their expressed consent, which must be given prior to the use of the device.
Students may not use cell phone-based Internet access for laptop or desktop computers, as such services circumvent the school’s security measures and its time and content restrictions. See the Appendices for the school’s Acceptable Use Policy.
3.06 Change of Status for Boarding Students
Families may request a temporary change of status due to medical or emotional health concerns. A letter from an outside provider outlining the medical reasons for the request is required and should be sent to the Director of Health and Student Support Services. Students on leave from the boarding community are still obligated to pay the boarding tuition while enrolled at the school.
The school reserves the right to change the status of students from boarding to day due to medical or emotional health concerns based on our resources and the ability to safely support the student and the boarding community. These personal leaves may be temporary or last a semester or longer.
Finally, if a family is requesting a permanent status change from boarding to day, they must write a letter to the director of enrollment management no later than January 31st of the academic year prior to the request.
3.07 Change of Status for Day Students
Day students wishing to become boarding students may request to do so by submitting a letter to the dean of students and the director of enrollment management on or before January 31 for the upcoming school year. The letter should state the reason for the request and must be signed by both the student and their parent(s)/guardian(s). Those students wishing to become boarding students are encouraged to speak with their parents, the director of residential life, and the dean of students to discuss boarding life and the expectations and responsibilities associated with becoming a boarding student. Students who submit applications by January 31 will be notified of decisions as soon as possible, but no later than March 10. Late applications will be considered, although notification will not occur until mid to late April.
3.08 Chapels, Community Assemblies, and Community Dinners
Most Tuesday, Wednesday, and Friday morning at 8:40 a.m., a member of the senior class or faculty presents a chapel talk to the school in the Elizabeth B. Hall Chapel. Chapel presentations offer a wide range of knowledge, style, experience, and media to the school community. On Monday and (many) Thursday mornings at 8:40 a.m., the entire school gathers in the Performing Arts Center (P.A.C.) for announcements. Community assemblies take place in the P.A.C. on Thursdays at 2:30 p.m., at which time the school comes together for a lecture, concert, film, or all-school meeting. Two to three evenings per semester, the boarding community meets for community dinner, which includes dinner and a cultural celebration. These occasions represent a vital aspect of boarding life at Concord Academy and offer an opportunity for the community to share a common experience.
3.9 Community Weekends
Many of the events are designed to foster a sense of community and allow for interaction among students of all ages and backgrounds. Day and boarding students are expected to attend at least one event on campus over the course of a community weekend, and should sign in with the administrator on duty or the chaperone of the event. With infrequent exceptions, boarders are not permitted to be away from campus for the weekend. Dates for this year's Community Weekends can be found here.
3.10 Daily Dress
Students are expected to wear appropriate clothing to school. It is understood that underwear is not outerwear. Students may not appear with bare feet in the school buildings or in the dining hall. For evening or off-campus performances, formal Sunday dinners, and Vespers, appropriate dress is coat and tie, slacks, dress, blouse, skirt. No jeans or sneakers should be worn at these formal occasions.
3.11 Daily Schedule
7:15–8:15 a.m. Breakfast
8:20 a.m. Student houses close for the school day
8:40 a.m. School day begins with chapel or announcements
10:15–10:30 a.m. Mid-morning break
11:50 a.m.–1:05 p.m. Lunch block, dependent upon student schedule and day of week
3:10 p.m. Classes end; student houses open
3:20–6:15 p.m. Athletics and after school activities
5:30–7:00 p.m. Dinner
7:30–9:30 p.m. Study hall—all visitors should be off campus; day students remaining on campus are subject to boarding regulations and must sign in with a proctor
10:00 p.m. House check-in for boarders Monday through Thursday: (9:30 p.m. on Sunday)
11:00 p.m. House check-in for boarders Friday through Saturday
3.12 Damage to School Property
Students are expected to treat school property with respect and care. Damage to school property should immediately be reported to a faculty or staff member. The school may assess the damage and charge the student’s account.
3.13 Dining Hall
Students are expected to behave in a courteous and orderly manner in the dining hall and wear shoes and appropriate clothing. Meals are served cafeteria-style, and when students have allergies they should be in contact with the food-service director so accommodations can be made. Students must clear their dishes and silverware from the tables after eating. Dishes and silverware are not to be removed from the dining hall. Additionally, students are not to take food from the dining hall, including food from the salad bar, before or after designated meal times. When Sunday night dinners are formal (e.g., Community Dinners), students should dress accordingly.
Breakfast 7:15-8:15 a.m.
Lunch 11:50 a.m.–1:05 p.m.
Dinner 5:30–7:00 p.m.
Continental Breakfast 9:00–11:00 a.m.
Brunch 11:00 a.m.–1:00 p.m.
Dinner 5:30–6:30 p.m.
Continental Breakfast 9:30–11:00 a.m.
Brunch 11:00 a.m.–1:00 p.m.
Dinner 5:30–6:30 p.m.
Continental Breakfast 8:00–9:00 a.m.
Breakfast 9:00–9:45 a.m.
Lunch 11:50 a.m.–1:05 p.m.
Dinner 5:30–7:00 p.m.
3.14 Email, Online Communications, and the Internet
All students receive access to CA Connect, which contains a suite of technology tools, including email. At registration, students are given their username, password, email address, and other pertinent information. All students are expected to check their email, CA Connect home page, and Schoology at least once daily for important communications.
While Concord Academy does not actively monitor students’ activity on public social networking sites such as Instagram, Facebook, YouTube, Twitter, Tumblr, Snapchat, blogging sites, etc., students are expected to adhere to the guidelines for public conduct and common trust described in this handbook. If the school becomes aware of content posted by students that does not meet the school’s expectations, it reserves the right to respond with either disciplinary action or a Health intervention. Likewise, if the school becomes aware of students creating accounts using the school’s name or the name of someone other than themselves, it reserves the right to respond with disciplinary action. Students should recognize the potential dangers involved with posting to these sites, as well as the risks associated with misrepresenting oneself and/or making personal information available to the public.
3.15 Emergency Response
The school administration, in conjunction with town officials, has developed protocols to respond to different emergencies and crises. If there is a need to lock down campus, the campus-wide Alertus emergency notification system will trigger an announcement to all student-occupied buildings. In conjunction with Alertus, the school will send messages to students, parents, faculty and staff by phone or text using Connect Ed, our mass-notification system, in the event of an incident. When the school is given an all clear, students, faculty and staff should gather in the Chapel for further instructions. Students who are on the extended campus at the time of a lockdown incident, should stay off campus until they are alerted to the all clear, at which point they should join the community as directed.
The Concord Police Department conducts annual training on the A.L.I.C.E. (Alert, Lockdown, Inform, Counter, Evacuate) protocols in the event of an immediate threat.
Fire drills are conducted by the Town of Concord Fire Department throughout the year, as required by state law.
Tampering with any life-safety apparatus, including but not limited to fire extinguishers, sprinkler systems, fire alarms, Alertus buttons, etc., is considered a major disciplinary offense and may result in dismissal.
3.16 Extended Campus
The extended campus stretches west to Thoreau Street, north to the Sudbury River behind campus, east to Monument Square and Rite Aid, and south to the Emerson fields and CVS. Extended campus does not encompass any portion of Nashawtuc Road.
The Moriarty Athletic Campus is included in the extended campus weekdays between 3:00 and 7:00 p.m. when there are practices and/or games scheduled; and for an hour before and an hour after games scheduled on Saturday. At these times the extended campus continues down Sudbury Road to Fairhaven Lane, only as a means for direct access to the Moriarty Athletic Campus. Side roads off of Sudbury or Fairhaven are not part of the extended campus.
Day students may not drive to the Moriarty Athletic Campus either for practice or spectating.
3.17 Fundraising Activities
Concord Academy takes care to ensure that fundraising by student, faculty, parent, and school groups is coordinated throughout the school year in order to avoid over solicitation of members of the local and school community. All activities that involve solicitations of support, including advertising, goods, or monetary contributions, must be approved by the dean of students.
The school does not condone any form of gambling. Students should not bring poker chips to campus nor should they engage in any form of play that results in material gain for any of the participants. Students are also prohibited from using the school’s computer network to engage in online gambling.
3.19 Guidelines for Student Parties
In order to best serve the interests of students, parents, and the CA community, the school requires that parents follow these guidelines for any party that CA students will attend:
- The student host or hostess must have their parents’ approval for the party prior to inviting guests.
- Parents of the host or hostess should contact the dean of students to discuss details of the party and provide a list of invited guests.
- Parents of the host or hostess will remain at home and be visible to guests throughout the party.
- Alcoholic beverages will be neither provided nor allowed.
- Drugs will be neither provided nor allowed.
- Tobacco products will be neither provided nor allowed.
- Students and parents should be aware that all Concord Academy school rules apply whether on or off campus.
No student may hitchhike for any reason while under the school’s jurisdiction, including hitchhiking to and from school.
3.21 Kitchen Duty
Boarding and day students are required to perform kitchen duty two to three times a year. CA believes that all students should give back to the school where possible, and assisting in the kitchen is one way students do this. Kitchen duty includes serving food, washing dishes, and cleaning tables in the school dining hall, as well as conducting routine maintenance in the Student-Faculty Center. In addition, students meet our dining services staff, and work beside them to understand what it takes to feed a large community. Boarding students typically are assigned kitchen duty on weekends and day students on weeknights. Students may not pay other students to perform kitchen duty for them. A description of Kitchen duty and scheduling is available here. Students are expected to complete all assignments accordingly. Each students Google Calendar has their Kitchen Duties populated. If a student cannot complete the duty on that day, they should request as swap with another student and inform the student life office via email about the swap. When a student misses kitchen duty without finding a substitute, they not only miss a required commitment for which they will be assigned work jobs, but they cause additional work for others in the community.
3.22 Valuables and Cash/Lost and Found
Students should mark all possessions with their names; including but not limited to books, clothing, devices and all electronics, cameras, charging cords, calculators, etc... Most items left in public spaces and hallways will be taken to the lost-and-found closet by the student mailboxes. Valuables such as watches, glasses, cell phones, calculators, wallets, etc., are taken to the student life office. While the school makes all reasonable attempts to help students locate missing items, it is not able to offer financial remuneration for such items. Students are encouraged to exercise common sense regarding where they leave their belongings and to take them with them each evening. No student should have more than $150 in cash on them or in their room at any given time, and please note that we recommend less. Numerous banks are within walking distance of campus.
3.23 Media Requests
In the event that a member of the CA community—student, faculty, or staff—is contacted by the media (in any way, including but not limited to email, phone, and social media) they are required to contact the Communications Office before responding. Students are required to alert the Communications Office of media inquiries regarding any school-related situations. Parents of current students are encouraged to do the same. Should a member of the CA community like to engage or notify the media of a CA-related event, they are required to notify the Communications Office first. In general, the Communications Office is available as a resource for consultation, mock interviews, or any guidance that may help with media inquiries.
In the case of an urgent message for a student during the academic day contact the student life office at (978) 402-2202 or the administrator on duty at (978) 402-2388 at any other time.
3.25 Notice of Environmental Hazards
Concord Academy is required to notify parents, students, and employees of the school’s asbestos management plan. This plan and recent inspections are available for review in the Operations Department during normal business hours. Under the Commonwealth of Massachusetts Children’s and Families Protection Act, the school is required to develop and maintain an Integrated Pest Management Plan. This plan is also on file in the Operations Department during normal business hours. Before any pesticide is applied on campus, a 48-hour notice will be sent electronically to all students and adults.
3.26 Personally Offensive Material
Concord Academy recognizes the rights of students to make individual choices and to represent individual values when reading or viewing printed material. However, the school must maintain certain standards of propriety and decency relative to the use of printed material by students in student houses or in public spaces. Consequently, students are advised against having the following printed material(s) at school:
- pornographic magazines, posters, books, or other material demeaning to human beings
- racist, homophobic, or sexist material(s)
- hate material
Any violation of this policy is a matter of value clarification and education. An adult who discovers a student in possession of any of the above materials will reserve the right to confiscate the material from the student and engage the student in a conversation about the material. Depending on the nature of the material, a Dean's Warning may be given, or a discipline committee may be convened.
3.27 Personally Offensive Material (Electronic)
School policy prohibits having the following electronic material at school:
- pornographic images or videos, or other obscene material demeaning to human beings;
- racist, homophobic, or sexist material;
- hate material.
This policy is broad and, consequently, applies to downloading, uploading, storing, viewing, and printing electronic material that is profane or obscene or that uses language degrading to others. The distribution of offensive electronic material to others is a violation of school policy. For more information about this policy, please refer to the Acceptable Use Policy in the Appendices. Depending on the nature of the material, a Dean's Warning may be given, or a discipline committee may be convened.
3.28 Posters and Fliers
In an effort to standardize fliers, posters, and other promotional or informational materials, the following policy applies.
- Student groups posting on their assigned bulletin boards should have their materials approved by their advisor.
- An individual or student group (whether recognized as an official club or organization or not) must submit any materials intended for posting anywhere in the school to the Student Life Office 48 hours prior to the planned posting.
- Location as well as numbers of posters, fliers, etc... allowed will also be discussed.
- A mutually agreed upon date for removal will be determined.
- Unapproved and out-of-date posters will be removed.
3.29 Scheduling School Events
Before scheduling events, students must first check with the dean of students to avoid any scheduling conflicts. The following faculty and staff members have the responsibility of scheduling rooms in their respective facilities:
- Amy Spencer and Jessica Cloutier-Plasse (Performing Arts Department): P.A.C., all music rooms, and the SHAC dance studio.
- Shawna Penders (Food Services): Student-Faculty Center dining hall.
- Renee Coburn (Student Life Office): Student-Faculty Center conference room, Library Conference Room, Great Room, Trudy Room, Ransome Room, the Chapel, house common rooms, and classrooms.
- Sue Johnson (Athletics): wrestling room and SHAC atrium
- Sarah Woods (Operations): Moriarty Athletic Campus meeting room.
All student houses are equipped with an electronic card access system, requiring an active Concord Academy I.D. to enter. Academic buildings are similarly secured at 7:30p.m. on weeknights, and throughout the weekend. After 10:00 p.m. Sunday–Thursday and after 11:00 p.m. Friday–Saturday, all external doors on campus buildings will be fully secured. Students who lose their ID cards must report the loss immediately to the Operations Department so that the lost ID card can be deactivated from the system. Any potentially dangerous or problematic behavior should be reported immediately to the nearest adult who will contact the necessary authorities. A security officer is on duty each afternoon and evening from 4:00 p.m. to midnight, and can be reached at 978-402-2389.
3.31 Recycling Duty
Students are assigned to Recycling Duty once per year. CA believes it is important for students to share in the responsibility of supporting the school and its goal for a more sustainable future, and each student has a responsibility towards this end. Recycling duty occurs on Wednesday afternoon during club block and entails emptying the various containers throughout campus and in offices and transporting the contents to the three recycling centers on campus (by Ides Cottage, adjacent to Aloian Circle, and the northwest corner of the Maintenance Barn) where the contents are sorted into appropriate bins. If a student cannot make their assigned recycling duty due to another school commitment, they must find another student with whom to swap, or email the recycling coordinator, to avoid additional work for other students, as well as the assignment of workjobs.
3.32 Snow Days/Delayed Starts
On days when there is a snow emergency, the school will make an announcement by 6:00 a.m. on various platforms indicating that school is either canceled or delayed, beginning with chapel or announcements at 10:15 a.m.
Because Concord Academy is a residential school, and day students often travel within a broad geographical region, parents are encouraged to use discretion when making travel plans. If a student is unable to travel to school safely, their parents are encouraged to call the attendance line. On the evening of a snow day, boarding students will have study hall prior to the next day of classes.
3.33 Student Property Search Policy
Concord Academy supports students in having a reasonable degree of privacy with respect to their conduct, their personal property, their vehicles when on campus and their on-campus rooms. Those privacy interests are not absolute however, especially when they collide with the school’s interest in addressing risks to the health, safety, or well-being of students or others, or the school’s interest in enforcing its own rules, policies, and standards.
Accordingly, the school reserves the right to conduct reasonable searches of students, their on-campus vehicles, their on-campus rooms, and their belongings if any faculty member, staff member, or other school representative reasonably suspects that conduct that violates any school rule, policy, or standard or that poses a threat to the health, safety, or well-being of a student or other person has occurred or will occur. The school may take this action on its own or in conjunction with law enforcement or other authorities as it deems appropriate under the circumstances.
The school’s right to search students, their on-campus vehicles, their on-campus rooms, and their belongings encompasses all belongings of any kind that a student owns, uses, or possesses at any time on school grounds or in conjunction with any school activity. This includes but is not limited to: articles of clothing, backpacks, bags, lockers, vehicles, furniture, computers and other electronic devices, and all of the hardware, software, files, or other information or data that can be accessed on or with the device.
Students may be required to assist faculty, staff, or other school representatives in searches of their persons, on-campus rooms, and belongings. Any failure or refusal by a student to provide such cooperation will be grounds for discipline.
In addition to searches based on a reasonable suspicion of misconduct or risk to health, safety, or wellbeing, the school also reserves the right to periodically conduct inspections of on-campus rooms to ensure compliance with the school’s rules, policies, and standards.
3.34 Students Age 18 and Older
Some students enrolled at the School will reach the age of 18 before graduation. In Massachusetts, 18 is the age of majority, which means that legally, an 18 year old student is able to enter into contractual obligations (and is required to abide by those obligations). As a condition of continued enrollment, students and/or parent(s) or guardian(s) will be asked to agree that when any student turns 18 while enrolled at the school, the school shall continue to have the right to communicate with the student’s parent(s) or guardian(s) about a variety of topics regarding the student including, but not limited to, academics, conduct and discipline, medical and mental health, or financial matters, or any issue whatsoever that the school deems necessary. If a student refuses to confirm these conditions of enrollment in writing, the student may be asked to withdraw.
3.35 Supplement Use
CA does not condone the use of supplements such as those commonly purchased at GNC stores or online and often used for the goal of enhancing athletic performance, building muscle mass or losing weight. Such substances, which are not FDA approved, can pose serious health risks especially to adolescents. Students instead are encouraged to follow good nutrition habits, sleep well and train within their chosen sport or in the fitness center to achieve their athletic and personal goals. CA staff members in athletics and the health center are excellent resources for guidance in these areas. Should a student choose to use supplements, CA strongly suggests that they do so under their pediatrician’s supervision.
3.36 Visiting Student Houses
Houses are homes for the boarders during the year. Day students are welcomed and encouraged to visit them, but should do so when invited and accompanied by an occupant of the house. Similarly, boarding students are allowed to visit the home of a day student if invited and if an adult is there to supervise. Boarding students must follow all sign out procedures. Boarding houses are not open during the academic day.
3.37 Visitors to Campus
Students who plan to have a visitor on campus must obtain permission from the dean of students or the administrator on duty. If a student plans to have a visitor attend classes, the student host must get permission from the dean of students and their teachers prior to bringing a visitor to school. When student houses are open, visitors entering the house should be introduced to the house faculty on duty. All visitors are subject to the rules that apply to Concord Academy students, and the Concord Academy host is responsible for the behavior and actions of their guest.
Visitors from outside Concord Academy are not permitted on campus after dinner hours on Sunday through Thursday evenings, unless explicit permission is granted by the dean of students or the administrator on duty.
Other visitors to campus may include friends of the faculty, administration, or staff; prospective students and their parents; trustees; and distinguished leaders in the arts, sciences, or humanities. It is expected that Concord Academy students will make every effort to be hospitable to these visitors and to treat them courteously and cordially.
3.38 Water Safety
Swimming is permitted in the Concord Academy pool only when it is staffed by lifeguards, as arranged by the dean of students, the director of operations, or the administrator on duty. No swimming is permitted in the Sudbury River. Canoes must be signed out, and students must be accompanied by an adult. The administrator on duty must be notified prior to departure and upon return. Sensible respect for safety on the water must be regularly demonstrated by students who wish to canoe or kayak, and life jackets must be worn at all times.
Boarding and day students wishing to swim at Walden Pond must receive appropriate permission before leaving campus. When swimming at Walden Pond, students must be in groups of three and stay within the boundaries of the designated swimming areas.
3.39 Weekend Activities
Weekend activities are planned by the Entertainment Committee, or by other campus groups with a particular interest or event to share. The Entertainment Committee comprises elected class representatives and is coordinated by the director of student activities. A schedule of weekend activities is available online on the Concord Academy website.