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Concord Academy

Course Request Instructions - Returning Students

COURSE REQUEST INSTRUCTIONS — RETURNING STUDENTS

(TABLE OF CONTENTS)  The instructions below include the following information and links:


CHOOSING COURSES

First, study the General Description of Courses and Diploma Requirements in the course catalog for information about requirements, credits, and course loads. Then read through the entire catalog. The catalog is on CA Connect. Any late changes are updated in the catalog and posted in a catalog insert on CA Connect.

Consult with your parents, advisor, and current teachers about which courses seem best for you. Use the graduation requirement checklist to include courses that fulfill relevant requirements.

If you wish to study two languages in the Modern and Classical Languages Department, read the document "Studying Two Languages at Concord Academy" at the link below.

link to download Studying Two Languages at Concord Academy (PDF)

Be sure that your selected courses are open to your grade, and that you will have satisfied any prerequisites. If permission of the department is required, before you sign up for the course you must consult a member of the department, but a permission signature is not required directly on the course request form. If by June you fail to satisfy a prerequisite for a requested course, the schedule you receive in the fall may differ from the one you requested.

 

ITEMS WITH EARLY DEADLINES

Some items that may be related to your course requests have early deadlines.

DEPARTMENTAL STUDY PROPOSALS AND COURSES REQUIRING LETTER OF APPLICATION

Students applying for Departmental Study (see the course catalog for the course description in each department) should click the link below, print the form, fill in all the information, and answer all the questions. Each student needs to complete a separate form, even if planning a joint departmental study. Submit the application (form and required materials), with appropriate signatures, to the department head by 10:30 a.m. Fri April 19.

link to download Departmental Study Proposal - form (PDF)

Some other courses require a letter of application, as specified in the course description. These proposals and letters are submitted to the department head and have the same early deadline above.

link to download letter of application for Theater 4: Directors' Workshop - form (Word)

link to download letter of application for Social Change and Performance - form (Word)

link to download letter of application for Concord Academy Singers - form (Word)

link to download letter of application for Chameleon Chamber Players - form (Word)

link to download letter of application for Vocal Jazz and Pop Ensemble: Vocalist - form (Word)

 

GLOBAL ONLINE ACADEMY (GOA)

Rising juniors and seniors who wish to request a Global Online Academy (GOA) course should complete this form.

Click on the link below to download the form, print the form, and fill it in by handwriting. GOA registers students on a first-come, first-served basis. Therefore, as soon as possible, submit the completed form to the GOA coordinator listed on the form.

link to download GOA course request application (form)

The GOA course catalog is available at this link:

http://www.globalonlineacademy.org/student-program/courses/

The link to all deadlines is at the END of these instructions.

 

ACADEMIC COURSE REQUEST FORM

The academic course request form is designed for Adobe Acrobat Reader ("Reader") as a fillable PDF with interactive features to make it easy for you to enter course requests, avoid errors, and produce a legible form. Download the academic course request form using the link below:

link to download Academic Course Requests for Returning Students (form) 

The form is optimized for Adobe Reader, version 8 or higher. (Other PDF viewer programs such as Adobe Acrobat and Mac Preview may yield unexpected results or not format properly for printing. In particular, Preview might not be able to delete an option when you change your mind.) Note: Adobe Reader is available for free download at the link below:

https://get.adobe.com/reader/

Depending on your browser, clicking the link to the form should either (1) allow you to view the form (as a PDF file) or (2) automatically download the file (either to a downloads folder or to the desktop) — or it might do both. If the file has not automatically downloaded, then download it, and if it is not already on the desktop, move or copy the downloaded file to the desktop.

You will enter data only into the downloaded form (if you try to enter data into the initial view of the form, it can't be saved or printed).

You may view* a sample completed academic course request form at the link below:

link to download a sample completed form 

If you wish, download this sample form and alter the entries to correspond to your requests. Reminder: Enter data only into a downloaded form (*if you try to enter data into the initial view of the form, it can't be printed or saved).

Follow the steps below to record your academic course requests.

1.  Open the file
Resize the window as needed.
Immediately use File - Save As to save a copy of the form (e.g., onto your desktop).

2.  Highlight Fields
In some versions of Reader, if you do not see highlighted fields for where to enter data, click the Highlight Fields button (top right).

3.  Use mouse or trackpad
To navigate from field to field, use a mouse or trackpad, not the Tab or cursor keys.
For best results, turn off Reader’s auto-complete feature.
    Mac:  Reader - Preferences - Forms - Auto-Complete - Off
    Win:  Edit - Preferences - Forms - Auto-Complete - Off

4.  Enter the courses which you are requesting
Begin entering your information into the fields on side 1. In each chosen subject area, you may select a course from the drop-down list of courses. The list shows all courses offered — make sure you are eligible for the course you select (see the course catalog descriptions).

Or you may type the number of credits [spaces] course number [spaces] course title. The first drop-down list option is a blank line for such typing. To delete an entry, select the blank line.

In the double-up area, there is no drop-down list, so just type into the blank field or copy and paste from the department's drop-down list above.

If you are requesting the 1-credit course GEN201 Youth in Philanthropy, type it in the sem1 double-up area.

NOTE: Together, the credits [spaces] course number [spaces] title form a single entry.

5.  Editing credits in a drop-down item
You may select a drop-down item and then edit it. For example, if you are signing up for Painting 3 for 3 credits instead of 2, select the Painting 3 item and then for the number of credits highlight 2 and type 3.

6.  Preference points  (see details in PREFERENCE POINTS below)
On side 1, for each course on which you are allocating one or more preference points, type the number of points in the Pts column.
At the bottom of side 1, type the total number of preference points allocated.

7.  Remaining fields on side 1
For each semester, type the total number of credits and number of majors.

8.  Fields on side 2
Enter information in the applicable fields.
For each backup course that you list, type course number [spaces] course title (abbreviated).

9.  More than three double-ups
If you have more than three double-ups in a semester, type the extras on side 2 in the Notes to Scheduler section, clearly identifying them as additional double-ups, with semester, number of credits, course number, and course title.

10.  Print (double-sided if possible) and save the final completed form
To print the form with all the lines and boxes, the print window’s Comments and Forms setting should be “Document and Markups.” Save a copy of your completed file or printed form for your reference. 

If possible, please print double-sided. Thanks!

11.  Permission signatures on the printed final copy
Your advisor must sign the printed form.
Signing up for six majors in either semester requires a permission signature from Academic Dean John Drew on the printed form.

PREFERENCE POINTS

Each student receives a number of "preference points" for the year: 6 for rising seniors, 4 for rising juniors, 2 for rising sophomores; half that amount for students who will be away for a semester.

Generally, the courses subject to preference points, including courses for which permission is required, are the following:

  • English major electives
  • History major electives
  • Science semester electives 
  • Computer minor electives
  • Visual Arts semester electives
  • Performing Arts semester electives (except dance)

Assigning points to these electives on your course request form indicates which ones you consider the most important. Preference points must be whole numbers. You may distribute the points in any way you choose. No one knows in advance how many points a course will "need" because (1) no one knows how many students will request the course, and (2) sometimes additional sections of an oversubscribed course can be offered to avoid a lottery.

(Overenrollments in other courses are resolved by the department, without preference points.)

If a lottery is held for an oversubscribed course, the preference points determine priority in the lottery:
A student who assigned more points to the course has priority over a student who assigned fewer; ties are resolved by seniority, using a random-number system for students in the same grade.

Special case: a history elective if permitted to be paired with a Capstone Project. In this case, the elective request is guaranteed, and allocating 1 preference point to the history elective is required.

There is more detailed information about preference points at the link below:

link to Preference Points and Lotteries FAQ

ACADEMIC COURSE REQUEST FORM CHECKLIST

(   ) You completed the PDF form, preferably using the online fillable features and printing the completed form.

(   ) Your course load each semester is at least 14 credits with 4 majors, and at most 20 credits.

(   ) If you selected a year course in any department, you entered the course name and number under both SEM 1 and SEM 2.
Year course credits are divided by 2 to get credits per semester.

(   ) For every course requiring permission (see prerequisites), you have consulted the department.

(   ) If doubling up in a department, you listed the additional first-choice course on side 1.

(   ) If requesting Individual Music Instruction (IMI), you entered it in the designated IMI lines on side 1, and completed the box on side 2.

(   ) If you are applying for a GOA course, you did NOT list it on the academic course request form (see GOA application form).

(   ) If requesting dance or any other arts course that simultaneously satisfies the athletics requirement (see the course catalog), you entered your selection on the academic course request form AND you entered your selection in the indicated season on the Athletics Department course request form.

(   ) If requesting 6 majors in a semester, you obtained the permission signature of Academic Dean John Drew on the printed form.

(   ) You listed on side 2 your second (third, fourth, etc.) choices for every elective area of study.

(   ) If you needed to write any explanatory notes, you wrote them on side 2 (not side 1) in Notes to Scheduler, e.g., priorities for handling schedule conflicts; any Performing Arts Department course titles and semesters or seasons that you intend to audit; any special instructions about backups; rising seniors: number of credits needed in specified subjects.

 

FOUR-YEAR ACADEMIC PROGRAM FORM  (returning students: rising sophomores and rising juniors only)

The four-year academic program form is designed for Adobe Reader ("Reader") as a fillable PDF with interactive features to make it easy for you to enter all four years of courses you have taken or plan to take, avoid errors, and produce a legible form. Click the link below to view the form. Then download it, and from the download folder either move it to the desktop or open it and save a copy to the desktop:

link to download Four-Year Academic Program (form)

(If you have a copy of last year's file or paper form, you may update it or fill out a new one.) 

The form is optimized for use with Adobe Reader; other PDF viewers may yield unexpected results.

Follow steps 1–3 in "Academic Course Request Form" above.

Then begin typing: Enter your name and your advisor's name. Enter the courses that you have already taken starting in 9th grade, even if from a previous school, and a plan for your remaining years at Concord Academy, to help you see the full range of your possibilities. Be as specific as possible, and enter your best guess for future courses if not sure. Include all four years.

When done, follow step 10 in "Academic Course Request Form" above (except that the four-year form is single-sided).
There is no need for your advisor to sign the form. Submit the form with the other course request materials by the posted deadline.

FOUR-YEAR ACADEMIC PROGRAM FORM CHECKLIST

(   ) You showed courses already taken, starting in grade 9, even if from a previous school.

(   ) You showed courses for all four years. You indicated best guesses for upcoming years.

(   ) The program satisfies all graduation requirements.

 

ATHLETICS DEPARTMENT COURSE REQUEST FORM

The Athletics Department course request form is designed for Adobe Reader ("Reader") as a fillable PDF with interactive features to make it easy for you to enter course requests, avoid errors, and produce a legible form. The link to the form is below:

link to download Athletics Department Course Requests (form) 

Here is a link to download a sample completed form. 

If you wish, download this sample form and alter the entries to correspond to your requests. Reminder: Enter data only into a downloaded form (*if you try to enter data into the initial view of the form, it can't be printed or saved).

The form is optimized for use with Adobe Reader; other PDF viewers may yield unexpected results.

Follow steps 1–3 in "Academic Course Request Form" above. Enter your name, select RETURNING, enter your grade.

Then, using the drop-down lists of courses, enter a first choice and a second choice for each season.

When done, follow step 10 in "Academic Course Request Form" above (except that the athletics form is single-sided).

Step 11: Your advisor must sign the printed form.

ATHLETICS DEPARTMENT COURSE REQUEST FORM CHECKLIST

(   ) If you are in rising grades 9–10, you indicated first-choice and second-choice selections in all three seasons (fall, winter, spring). You may not select a season off.

(   ) If you are in rising grades 11–12, you indicated first-choice and second-choice selections in at least two seasons (fall, winter, spring). You may select a season off in one season.

(   ) If requesting dance or any other arts course that simultaneously satisfies the athletics requirement (see the course catalog), you entered your selection on the academic course request form AND you entered your selection in the indicated season on the Athletics Department course request form.

 

MUSIC PLACEMENT QUESTIONNAIRE  (students new to the listed programs; see instructions)

The Individual Music Instruction and Music Composition Instructions and Policies document includes a Music Placement Questionnaire that is required if you are new to the listed programs, i.e., for the first time at Concord Academy,

EITHER you are requesting Individual Music Instruction (IMI)

OR you are not requesting IMI but you will study an instrument outside of CA, and this is your first time requesting a CA music ensemble requiring continued instrumental study. 

The link is below:

link to Individual Music Instruction and Music Composition Instructions and Policies

 

SUMMARY CHECKLISTS
GRADUATION REQUIREMENTS

Returning students, the list at the link below is for your use, to help you monitor your progress toward fulfilling departmental requirements for graduation. There is no need to hand in this form. For more details about specific requirements, see the course catalog.

link to download Graduation Requirements checklist (PDF)

FINAL CHECKLIST

(   ) You are handing in required forms to the Academic Office ALL AT THE SAME TIME by the course request deadline:

       (a) Academic Course Requests [form];
       (b) Athletics Department Course Requests [form];
       (c) Four-Year Academic Program [form]  (returning students: rising sophomores and rising juniors only);
       (d) Music Placement Questionnaire  (if required for you; see form instructions).

(   ) Your name is on all forms.

(   ) Your advisor signed both the Academic Course Request form and the Athletics Department Course Request form.

(   ) Preference points for full year add up to 6 if rising senior, 4 if rising junior, 2 if rising sophomore; half that amount if away half-year.

(   ) You and your advisor each kept a reference copy of both request forms.

(   ) Recommended target deadline: two days early

(   ) You have proofread your forms for errors. Forms with errors will be returned to advisors for correction.

NOTE: Forms handed in late (including after error correction) lose preference points.

 

DEADLINES

The deadline for required forms is 3:15 p.m. Wednesday May 1. (Certain items have earlier deadlines.) The link to all deadlines is below:

link to deadlines for proposals and letters of application, and for course request forms