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Concord Academy

Course Request Instructions - New Students

COURSE REQUEST INSTRUCTIONS - NEW STUDENTS

(TABLE OF CONTENTS)  The instructions below include the following information and links:

CHOOSING COURSES
  • The course catalog is on CA Connect, including any late changes. First, study the General Description of Courses and Diploma Requirements in the catalog for information about requirements, credits, and course loads. Then read through the entire catalog. A thorough knowledge of the curriculum, including the prerequisites for certain courses, will help you and your parents as you develop your long-term academic goals.
  • After studying the course catalog and the graduation requirement checklist, consult with your parents and (if appropriate) your current teachers about which courses seem best for you. Be sure that your selected courses are open to your grade and that you will have satisfied any prerequisites for those courses. If in doubt about placement level, choose the lower-level course — do not leave the level blank; we can adjust it later.

Note:  Because of the wide variety of courses offered, students are sometimes discouraged that they must make choices and will not be able to fit in all the elective courses they would like to take in their first year. Please keep in mind that you will be better served by developing a realistic, well-balanced schedule. You may need to postpone certain electives for a year or two.

View the graduation requirements checklist to see your choices' progress toward fulfilling requirements.

link to download Graduation Requirements Checklist - form (PDF)

 

ACADEMIC COURSE REQUEST FORM

The academic course request form is designed for Adobe Acrobat Reader ("Reader") as a fillable PDF with interactive features to make it easy for you to enter course requests, avoid errors, and produce a legible form. Download the academic course request form using the link below:

link to download Academic Course Requests for New Students (form) - fillable PDF 

The form is optimized for Adobe Reader, version 8 or higher. (Other PDF viewer programs such as Adobe Acrobat and Mac Preview may not format properly for printing. In particular, Preview might not be able to delete an option when you change your mind.) Note: Adobe Reader is available for free download at the link below:

https://get.adobe.com/reader/

Depending on your browser, clicking the link to the form should either (1) allow you to view the form (as a PDF file) or (2) automatically download the file (either to a downloads folder or to the desktop) — or it might do both. If the file has not automatically downloaded, then download it, and if it is not already on the desktop, move or copy the downloaded file to the desktop.

You will enter data only into the downloaded form (if you try to enter data into the initial view of the form, it cannot be saved or printed).

You may view a sample completed form at the link below:

link to download a sample completed academic course request form - fillable PDF 

If you wish, download this sample form and alter the entries to correspond to your requests.

Reminder: Enter data only into a downloaded form.

Follow the steps below to record your academic course requests.

1.  Open the file
Resize the window as needed.
Immediately use File - Save As to save a copy of the form (e.g., onto your desktop).

2.  Highlight Fields
In some versions of Reader, if you do not see highlighted fields for where to enter data, click the Highlight Fields button (top right).

3.  Use mouse or trackpad
To navigate from field to field, use a mouse or trackpad, not the Tab or cursor keys.
For best results, turn off Reader’s auto-complete feature.
    Mac:  Reader - Preferences - Forms - Auto-Complete - Off
    Win:  Edit - Preferences - Forms - Auto-Complete - Off

4.  Enter the top info and the courses that you are requesting
Begin entering your information into the fields on side 1: First your name, grade (in 2021–22), and summer contact info.

Then, in each chosen subject area, you may select a course from the drop-down list of courses. The list shows all courses offered — make sure you are eligible for the course you select (see the course catalog descriptions).

Or you may type the number of credits [spaces] course number [spaces] course title. The first drop-down list option is a blank line for such typing.
To delete an entry, select the blank line.

You may select a drop-down item and then edit it if necessary.

In the double-up area (see checklist below for "double up" definition), there is no drop-down list, so just type credits, course number, and course title into the blank field (or copy and paste from the department's drop-down list above).

If you are requesting the 1-credit course GEN201 Youth in Philanthropy, type it in the sem1 double-up area.

NOTE: Together, the credits [spaces] course number [spaces] title form a single entry.

5.  Remaining fields on side 1
For each semester, type the total number of credits and number of majors (major = course for 3 credits/sem).

6.  Fields on side 2
Enter information in the applicable fields.
For each backup course that you list, type course number [space] abbreviated course title.

7.  More than three double-ups
If you have more than three double-ups in a semester, type the extras on side 2 in the Notes to Scheduler section, clearly identifying them as additional double-ups, with semester, number of credits, course number, and course title.

8.  Save the final completed form
Save the file of your completed form, to attach to email to registrar Sue Sauer (see Deadlines and Materials and Where to Send) and also to keep for your reference.

ACADEMIC COURSE REQUEST FORM CHECKLIST

(   ) You completed the PDF form using the online fillable features. 

(   ) Your course load each semester is at least 14 credits with 4 majors (major = course earning 3 credits per semester), and at most 20 credits.

(   ) If you selected a year course in any department, you entered the course name and number under both SEM 1 and SEM 2.
      Year course credits are divided by 2 to get credits per semester.

(   ) To request more than one course for credit ("double up") in one department in a semester, you listed the additional courses in the indicated lower area on side 1 of the form.

(   ) If requesting Individual Music Instruction (IMI), you entered it in the designated IMI lines on side 1, and completed the box on side 2.

(   ) If requesting dance or any other arts course that simultaneously satisfies the athletics requirement (see the course catalog), you entered your selection on the academic course request form AND you entered your selection in the indicated season on the Athletics Department course request form.

(   ) All schedules are created based on course requests. We might not be able to schedule every elective course you have chosen. To help us select alternatives for you when necessary, you listed on side 2 your second (third, fourth, etc.) choices for every elective area of study.

(   ) If you needed to write any explanatory notes, you wrote them on side 2 (not side 1) in Notes to Scheduler, e.g., priorities for handling schedule conflicts; any Performing Arts Department course titles and semesters or seasons that you intend to audit; any special instructions about backups.

(   ) You kept a copy of the file of your academic course request form for your reference.

(   ) If you had a question concerning course requests, you contacted your temporary academic advisor assigned to you for help.

 

ATHLETICS DEPARTMENT COURSE REQUEST FORM

The Athletics Department course request form is designed for Adobe Acrobat Reader as a fillable PDF with interactive features to make it easy for you to enter course requests, avoid errors, and produce a legible form. Click the link below to view the form. Depending on your browser, clicking the link to the form should either (1) allow you to view the form (as a PDF file) or (2) automatically download the file (either to a downloads folder or to the desktop) — or it might do both. If the file has not automatically downloaded, then download it, and if it is not already on the desktop, move or copy the downloaded file to the desktop.

link to download Athletics Department Course Requests (form) - fillable PDF 

Here is a link to download a sample completed form. - fiilable PDF 

If you wish, download this sample form and alter the entries to correspond to your requests.

Reminder: Enter data only into a downloaded form (if you try to enter data into the initial view of the form, it cannot be saved or printed).

Follow steps 1–3 in "Academic Course Request Form" above.

Then do these three steps: Enter your name, select NEW, enter your grade.

Then, using the drop-down lists of courses, enter a first choice and a second choice for each season.

When done, follow step 8 in "Academic Course Request Form" above.

ATHLETICS DEPARTMENT COURSE REQUEST FORM CHECKLIST

(   ) If you are entering Concord Academy in grades 9–10, you indicated first-choice and second-choice selections in all three seasons (fall, winter, spring).
      You may not select a season off.

(   ) If you are entering Concord Academy in grades 11–12, you indicated selections in at least two seasons (fall, winter, spring).
      You may select a season off in one season (winter or spring only, not fall).

(   ) If requesting dance or any other arts course that simultaneously satisfies the athletics requirement (see the course catalog), you entered your selection on the academic course request form AND you entered your selection in the indicated season on the Athletics Department course request form.

(   ) You kept a copy of the file of your Athletics Department course request form for your reference.

 

MUSIC PLACEMENT QUESTIONNAIRE  (students new to the listed programs; see instructions)

The Individual Music Instruction and Music Composition Instructions and Policies document includes a link to a Music Placement Questionnaire that is required if you are new to the listed programs, i.e., for the first time at Concord Academy,

EITHER you are requesting Individual Music Instruction (IMI)

OR you are not requesting IMI but you will study an instrument outside of CA, and this is your first time requesting a CA music ensemble requiring continued instrumental study. 

The link to the instructions and policies document is below:

link to Individual Music Instruction and Music Composition Instructions and Policies 

 
MUSIC ENSEMBLE APPLICATIONS WITH EARLY DEADLINES

See course catalog for details on these courses. See form for when and where to submit application.

Advanced Jazz Ensemble - form (Word)

Concord Academy Singers - form (Word)

Vocal Jazz and Pop Ensemble instrumentalist - form (Word)

 

DEADLINE

We must RECEIVE your course request forms by 3:00 p.m. Wednesday May 12.

Many scheduling decisions are made IMMEDIATELY after this deadline.
Returning your forms late may significantly limit your scheduling options.
If you are unsure about something, make your best guess and send in the forms ON TIME. We will adjust placements as needed.

link to Deadlines and Materials and Where to Send

link to Checklist for New Families - form (PDF)